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How to apply for the international exchange program
Step by step guide
- Decide which country you would like to go to.
- Check the Monash exchange partners in that country.
- Use the links to check which partner university offers the units you need for your Monash degree. You may be able to get some advice from your faculty exchange adviser or your lecturers or the Monash Abroad coordinator for that country.
- Make sure you understand what is a full time study load at your chosen university and how many of their credit points each unit is worth – you must have the equivalent of 18-24 Monash credit points for a full time load.
- Write your chosen units on the study plan on the Monash Abroad application form (see below) -- choose about twice as many units as you need in case your faculty will not approve them all.
- Print out the unit outlines.
- Take your study plan and unit outlines to your faculty exchange adviser who will tell you how to get it approved by your faculty.
- Complete the rest of the Monash Abroad application form and submit it to the Monash Abroad office.
- If you are applying to go to Japan and you want to apply for a scholarship, you also need to read the Guide to Applying for Exchanges in Japan (PDF, 3 pages, 42kb) and to complete an additional Japan Scholarship Application Form (PDF, 4 pages, 100kb).
You will need to submit
- Monash Abroad Exchange Application Form (pdf, 10 pages, 841kb)
- Study plan signed by your faculty - by both faculties if you are doing a double degree
- Two academic references on the reference forms included in the application form
- One 500 word statement of purpose
- One copy of a recent bank statement showing full account details, including account holder name and BSB number.
- One passport size photograph
- OS-HELP loan application if you are applying for a loan
- If you are applying for a Japan scholarship, complete the Japan Exchange Scholarship Application Form (PDF, 4 pages, 100kb)
Deadlines
| Applications |
Semester |
Deadline |
| Exchange applications |
Semester 1 |
31 July (previous year) |
| Semester 2 |
31 January |
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Exchange applications for:
- University of California
- Japanese universities
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Semester 1 |
1 June (previous year) |
| Semester 2 |
1 December (previous year) |
Hints
- Choosing an exchange university is just like choosing Monash -- very confusing at first and requiring lots of research.
- Start your research early -- it takes most students at least 3 months to get their applications ready to submit to Monash Abroad.
- It can take up to 6 weeks to get your study plan approved by your faculty -- check the normal approval time with your faculty exchange adviser, as you cannot lodge your application with Monash Abroad until your faculty has approved it.
- Monash Malaysia and Monash South Africa students who want to go on exchange to third countries should complete the exchange application in the same way but lodge it with their student service offices, who will forward it to Monash Abroad.
- After you have lodged your application with Monash Abroad it will take up to 4 months before you receive an offer from the overseas university.
More information
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