You and Information Management

Improving Information Management is an initiative that is relevant to every staff member at Monash University and its entities.

Why manage information?

Information is a valuable resource like any other corporate resource - human, physical, and financial - and needs to be well managed. The Information Management vision at Monash is to support the university’s goal to better create and share knowledge.

The field of information management is dynamic, growing in sophistication and defining best practice. The approach we are taking is therefore holistic and encompasses people and practice supported by technology.

Information is selectively encoded, communicated knowledge in context.

How am I involved?

Everyone is an information manager who creates, accesses, maintains, stores and disposes of information
Information includes email, paper and online documents and other information.
Your workgroup is the primary location where Information Management happens.

What can I do now?

What benefits are there in changing my information management practices?

We aim to work efficiently and effectively with agreed systematic ways of handling information to:

reduce effort to maintain information resources
reduce information overload (including memory overload – where did I store that information?)
retain knowledge that underpins best practice
improve and increase access to good information that can be reused
decrease time taken to locate information
produce smarter and smoother work practices that make tasks more satisfying
standardise and support consistent collaborative workgroup practices.

What is the current situation at Monash?

Monash University currently faces a number of information-related challenges: the growth in volume and complexity of information, information islands – paper, email, local hard drives, access to relevant information for decision making; internal and external collaboration; and cultural issues around information ownership and collaboration.