Student forms

Current students should apply for most administrative services using the Web Enrolment System (WES).
WES often allows you to view the status of applications.

Past students can also apply for some limited services using WES eg, Transcripts.

If you cannot apply in WES, download the student forms and submit them as instructed on each form.

Closing dates

Click on the form title to view the closing dates.

For forms with a closing date on or before census date, see census date and teaching periods. If you miss the closing date, you will need to contact your faculty for advice.

Course
Academic transcript
Buy an official record of your results

Apply using:
Complementary study
Study units at other tertiary institutions

Applications close:
Semester one - 27 January 2012
Semester two - 15 June 2012

Apply using:

For more information about complementary study contact your managing faculty:
Cross-institutional study
Non-Monash students to study single units at Monash

Applications close:
Semester one - 27 January 2012
Semester two - 15 June 2012

Apply using:

For more information about cross-institutional study check the Handbook or contact the teaching faculty of the unit you want to study:
Defer
Defer your start date

Applications close:
On census date. If you have not notified us on or before the census date, you will lose your place

Apply using:
Discontinue course
Discontinue your coursework degree

Applications close:
No specific closing date, however, recommended before census date to avoid financial and academic penalties

Apply using:
Intermission
Leave of absence from your coursework degree

Applications close:
On census date

Apply using:

For more information about intermission contact your faculty:
Single unit study
Study a single unit outside of a degree program

Applications close:
Semester one - 27 January 2012
Semester two - 15 June 2012

Apply using:

For more information about single unit study check the Handbook or contact the teaching faculty of the unit you want to study:
Special consideration
Unable to complete an exam or assessment task due to circumstances beyond your control

Applications close:
Within two university working days of your last exam or assessment due date

Apply using:

More special consideration information
Transfer course
Transfer to another Monash coursework degree

Applications close:
Semester one - 31 October 2011
Semester two - 15 June 2012

Apply using:

For more information about course transfer and entry requirements, contact the managing faculty of the course you want to transfer to:
Credit for previous study
Credit
Credit for previous study or learning. Formerly known as advanced standing

Applications close:
Semester one - 02 March 2012
Semester two - 27 July 2012

Apply using:

For more information about credit contact your faculty:
Revoke credit
Have previously awarded credit removed from your academic record.

Includes credit transfer for previous study and Recognition of Prior Learning (RPL)

Applications close:
No specific closing date

Apply using:
Enrol
Other CSP rates: pre-2008
Apply for another rate of fees. For Accounting, Administration, Commerce or Economic units

Applications close:
No specific closing date

Apply using:
Other CSP rates: pre-2010
Apply for another rate of fees. For Nursing or Education units

Applications close:
No specific closing date

Apply using:
Re-enrol late
Late re-enrolment only accepted by some faculties after the late re-enrolment period

Applications close:
Contact your faculty

Apply using:
Verify enrolment details
Proof of your current enrolment, student load and standing with the University

See student letters.
Fees
Fee payment extension
Only for full-fee paying students facing serious financial difficulties

Applications close:
When your fees are due

Apply using:
Fee payment extension for final semester
Only for full-fee paying students facing serious financial difficulties (must be in final semester)

Applications close:
When your fees are due

Apply using:
Refund or remission of debt
Have your fees refunded or your loan debt reversed. Only in exceptional circumstances beyond your control

Applications close:
Within 12 months of:

  • Discontinuation
  • End of the teaching period (if you did not discontinue)

Apply using:
Transfer units from CSP to full-fee
Have your CSP units changed to full-fee units

Applications close:
Before the start of the teaching period

Apply using:
Graduation and documentation
Apply to graduate
Graduate in person or in absentia

Applications close:
Semester one - 15 December (of the year before)
Semester two - 15 July

Apply using:
AHEGS Graduation Statement
Buy additional copies of your Australian Higher Education Graduation Statement (AHEGS)

Applications close:
No specific closing date

Apply using:
Replace testamur (degree certificate)
Replace a lost, stolen or damaged testamur (degree certificate)

Applications close:
No specific closing date

Apply using:
Verify graduation/qualification details
Verify qualification or attendance at a future or past graduation

See student letters.
International students only - includes visa and residency
Residency change - international to domestic
Advise the University of a change to your visa status

Applications close:
On census date

Apply using:
Residency change - domestic to international
Advise the University of a change to your visa status

Applications close:
On census date

Apply using:
Electronic Confirmation of Enrolment
(eCOE) Extend your course duration or renew your visa

Applications close:
At least 1 month before your current visa expires

Apply using:

For more information see current international students.
Release letter
If you have applied to study at another institution in the first 6 months

Applications close:
No specific closing date

Apply using:
Underload
Study less than full-time. Only possible in exceptional circumstances

Applications close:
On census date

Apply using:

For more information on underloading contact your faculty:
Loans for students
Loans for students
Apply for a student loan, either short or long-term.
For details on loan amounts, eligibility and terms, see student loans.

Applications close:
No specific closing date

Apply using:
Personal details
Change personal details
Change or correct your name, address or contact details

Applications close:
No specific closing date

Apply using:
Student letters
Student letters
Buy an official university letter confirming enrolment, qualifications etc

See apply for a student letter.
Transport and parking
Transport concession
Get a Victorian public transport concession application

Applications open:
30 January 2012

If eligible, you can download your form and take it to a staffed MET or V/Line station

Apply using:

More transport concession information
Parking permits
Buy a parking permit

Applications open:
Check site below for sale dates

Purchase a parking permit