Skip to content | Change text size
 

Grants Shared With Other Institutions

Post Award

Funds to Monash

When a Monash researcher is a co-investigator on a grant administered by another university, and the researchers have agreed to share the grant.

To enable the Monash share to be counted as research income and thus earn Institutional Grants Scheme funding:

  • Send Monash Research Office Cover Sheet to MRO. Specify the dollar amount, cost centre and details of the grant (granting body, scheme, title of project and any project/grant number). Include written evidence that it has been agreed to provide a share to Monash. If possible, include a copy of the grant offer letter and the letter of acceptance.

  • Following receipt of advice of account code, raise a tax invoice for the agreed amount + 10% GST.

For ARC and NHMRC grants. send the invoice to Fred Talarico in Grants & Donations. He will undertake then necessary processes for the funds to be transferred and credited as research income.

For other grants, send the invoice to the administering university. Once the invoice is raised it creates a credit in SAP and will be counted as research income.

Funds from Monash

When the grant is administered by Monash University and it has been agreed to share the grant with a co-investigator at another university:
  • The Monash CI should provide written advice to the researcher at other the institution, that it has been agreed to provide a share of the grant administered by Monash. Specify the dollar amount, cost centre and details of the grant (granting body, scheme, title of project and any project/grant number). If possible, include a copy of the grant offer letter and the letter of acceptance.

  • Provide MRO with a copy of that advice.

  • The other university sends a tax invoice to the relevant Monash Department for the agreed amount (most will add 10% GST).

  • Department raises a claim form for that amount.

  • Send claim form to Fred Talarico in Grants & Donations, not to Accounts Payable, and it will be recorded as an adjustment to Monash's research income.

  • Send claim form to Fred Talarico in Grants & Donations, not to Accounts Payable, and it will be recorded as an adjustment to Monash's research income.

Queries on financial aspects of shared grants should be directed to Fred Talarico via email or on ext 55932. For queries on other aspects please contact the Monash Research Office via email or on ext. 53012.