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Student Resource Guide 2008 Course and Unit information Other key publications
 

Coursework students

NOTE: Please refer to the exclusions and exceptions for this section under heading 3.8 Unsatisfactory progress and exclusion. Engineering students should refer to the 'Faculty speciifc rules' below.

If your faculty determines that your academic progress is not satisfactory, you may be asked to appear before an academic progress committee and offer reasons for your performance. The outcome of the committee's decisions may include conditions being placed on your enrolment and performance, or exclusion from your course.

Seek help early

If you are having difficulties with your study or receive a mid-year warning letter at the end of semester one, you are strongly advised to seek advice and guidance from one or more of the University's many student support services. Guidance is available from your faculty administrators or advisers, student rights officers of your student association, or the Counselling Service, Health Service or the Learning Skills unit of the Library.

Appearing before the academic progress committee

If you are asked to appear before your faculty's academic progress committee (APC), it is in your best interest to appear in person. When the committee looks at your case, you need to show reasons why you should not be excluded from your course or faculty. You need to provide evidence/supporting documentation of the circumstances that contributed to your poor results and further evidence that these circumstances have been overcome. The APC will make a decision to either allow you to continue with your enrolment, allow you to re-enrol with conditions, or exclude you from your course or faculty.

Appealing against an exclusion decision

If you are excluded, you may appeal to the exclusion appeals committee if you appeared before the APC and/or submitted evidence to the faculty. An appeal against exclusion must be lodged with the secretary of the exclusion appeals committee within 14 days of the date of the notice of exclusion. You can only appeal on the grounds of new evidence that was not reasonably available at the time of the original APC hearing, and/or procedural irregularity. You should note that if you do not respond to the Notice of Referral or appear before the APC, you will not have a right to appeal the exclusion. In such circumstances, you will have to demonstrate to the dean of your faculty exceptional circumstances in order to have your case re-heard.

Keeping your contact details up-to-date

You must ensure that you can be contacted during December, January and February and that your correct mailing address is registered on the student database. If you expect to be away from your normal postal address, you must provide, via your my.monash portal or submit a `Variation to personal details' form to Student Services, a postal address where you can be contacted. You must monitor your Monash student email account during this period. If you do not provide this information to the University or you cannot be contacted at the address given, this may not constitute a ground for appeal.

Further Information

Faculty-specific rules

Faculty of Engineering academic progress and exclusion criteria

The Faculty of Engineering has received approval from the University education committee to have different exclusion criteria from the standard University-wide policy on exclusion and unsatisfactory progress. Double-degree students should note the requirements of their managing faculty.

In the Faculty of Engineering, academic progress will be deemed unsatisfactory if a student:

  • fails 50 per cent or more of the credit point enrolment in the period commencing in December last year and including at least two semesters of study
  • fails any unit for the third time
  • fails to fulfil a condition imposed on their enrolment at a previous hearing of the faculty academic progress committee.

After the publication of semester two results, if you do not meet the faculty's academic progress rules, you will be asked by the faculty's academic progress committee (APC) to explain why you should not be excluded from your course. This means that you will be asked to explain in writing and/or in person why your results were unsatisfactory. If you are sent such a letter, you will be expected to be available to attend a hearing of the faculty's APC that will be held in late January 2007. Decisions the committee may make are: permitting you to re-enrol; permitting you to re-enrol but on such condition(s) as the faculty may determine; or excluding you from your course.

Under the exclusion and exclusion appeals process, students who are excluded by their faculty will have limited grounds on which to appeal the faculty's decision. The faculty suggests that you take the time to refer to the rules and regulations regarding academic progress located elsewhere in this publication.

Early warnings

The faculty may issue warnings to students whose progress in a particular semester is sufficiently poor to suggest that, unless significant improvement occurs, they will be at risk of being liable for exclusion when liability is next assessed. Students receiving such a warning letter are encouraged to take the warning seriously and to follow any instructions given about discussing their progress with an academic adviser.

A student can expect to be warned following the release of semester one results if he or she (a) fails 50 per cent or more of the semester's credit point enrolment and/or (b) fails one or more unit/s for the second time in that semester.