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Student Resource Guide 2008 Course and Unit information Other key publications
 

Keeping your details up-to-date

Correspondence (current mailing) address and change of address

All hardcopy correspondence is sent to the address that you list as your postal mailing address. The University takes no responsibility for ensuring that your postal address is current if not formally notified. Failure to formally notify the University of your correct address for timely receipt of mail will not be accepted as a defence in matters relating to supplementary or deferred examinations, exclusion, discipline, invalidation due to the non-payment of fees etc.

If at any stage you change your address, even if you go home for the holidays, it is your responsibility to ensure that you formally notify the University. This can be done by either changing it via the Web Enrolment System (WES) at https://my.monash.edu.au/wes immediately or submitting a written request for a change of address. You can record your postal address, permanent home address and the contact details of anyone you would like to have notified in case of an emergency while on campus.

Please include your ID number with your name and address whenever you write to the University. If you send a fax, ensure that anything printed or written on the original is legible enough to be clearly transmitted, and always telephone or write to confirm transmission. Changes to addresses or other personal information will not be accepted by telephone.

International student visa holders studying in Australia should note that failure to provide a postal address to the University within seven days of enrolment may cause you to be in breach of your student visa requirements, and as such you may be reported to the Department of Immigration and Citizenship (DIAC).

Change of name

If you have officially changed your name, you will need to complete a `Variation to personal details' form, which can be obtained from and returned to a Student Service Centre. Ensure that you attach appropriate documentary evidence to this form, eg marriage certificate or a change-of-name registration.

Change of residency status*

Students at an Australian campus

    * International students studying at Monash South Africa or Sunway campus, Malaysia, who are seeking to change their residency status for those countries should contact the relevant student administration or international student support unit on their campus.

For prospective students applying to an Australian campus

If you are offered permanent residency (PR) in Australia, or New Zealand citizenship, after you have accepted an offer of admission but before the start of the course, the offer of admission as an international student will be withdrawn and you will be considered as a domestic resident for a place in the course.

Your admission as a domestic Commonwealth-supported place (CSP) student (see entries in section 3.6) is not automatic. It depends on whether a place is available in the course at the time when the application is being considered and on the faculty policy concerning the granting of CSP. If your change of status occurs close to the starting time of a course, you may very well find there are no places left in the course. It is therefore important that if, as a prospective student, you lodge an application for permanent residency, you should contact your faculty about the correct method of application.

Further information

For students enrolled at an Australian campus

Coursework students

Certain conditions may impact on an international student's ability to apply for an Australian permanent resident visa; advice should be sought from the International Student Support Unit. With any change of citizenship, original documents must be presented to the Student Service Centre.

If you are granted Australian permanent resident (PR) status or New Zealand citizenship, you must lodge a completed `Change of residency' form with a Student Service Centre .

If the citizenship change is granted after the census date of a semester in any year, you will remain an international full-fee-paying student for the remainder of the semester in which your change of status occurs. If the change occurs (and proof of the change is provided) before the census date, you will have the status of a domestic student. If the change occurs before the census date but the `Change of residency' form is not submitted until after the census date, you will remain a full-fee paying student for the remainder of the semester, ie your form will not be assessed retrospectively.

If you are granted Australian permanent residency or New Zealand citizenship, you are then entitled to apply for a Commonwealth-supported place* in your course. However, there may not be a CSP available at the time of your citizenship change. If there is not a CSP available, then your faculty may offer you a domestic full-fee place. You will need to contact your faculty to discuss your options.

In the event that you are given a CSP, any fees that you have paid in advance may be refunded or applied to the next semester's liability.

    * The 'Request for Commonwealth support and HECS-HELP' form has a section that must be completed if you become a New Zealand citizen or Australian Permanent Resident. NOTE: Under the Higher Education Support Act 2003, New Zealand citizens and Australian Permanent Residents in a Commonwealth-supported place (CSP) must pay their CSP student contribution amount (SCA) upfront with no discount.

Special procedures for Bachelor of Medicine/Bachelor of Surgery students

If you are granted permanent residency while you are a Bachelor of Medicine/Bachelor of Surgery student you will be required to undergo a selection process to determine whether you will be permitted to continue in your undergraduate course as a domestic student. Selection is highly competitive and your success is by no means assured.

Research students

You must lodge your change of status forms with the Monash Research Graduate School, where staff will determine your eligibility for a Research Training Scheme (RTS)-funded place.

Scholarship holders

If you are a scholarship holder, you must also notify your scholarship administrator of any change of address, name or residency status.

Further information

  • Contact the Student Service Centre or the International Student Support Unit.
  • Refer to entries in section 3.6 for further details.