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Monash University Calendar

Statutes

• Chapter 2 - Governing bodies, committees, and university organisations
  
  
  • Statute 2.1 - The Council
    
    
  • Statute 2.2 - The Academic Board
    
    
  • Statute 2.3 - The faculties
    
    
  • Statute 2.3.1 - The subfaculties
    
    
  • Statute 2.3.2 - Multi-departmental schools
    
    
  • Statute 2.5 - Committees, boards of studies and institutes
    
    
  • Statute 2.7 - Student Associations and Campus Service Councils
    
    
  • Statute 2.8 - Students' Loan Fund
    
    
  • Statute 2.9 - The Committee of Deans
    
    
  • Statute 2.13 - Special provisions for the governance of Monash University (Gippsland campus)
    
    
  • Statute 2.14 - Victorian College of Pharmacy
  
  

Chapter 2 - Governing bodies, committees and university organisations

Statute 2.1 - The Council

1. An ordinary meeting of the Council shall be held at least eight times between the months of February and December inclusive in each calendar year in accordance with a schedule of meetings approved by the Council each year in respect of the following calendar year.

2. The chancellor or vice-chancellor and president shall have power to call a special meeting for the consideration of business which either may wish to submit to the Council.

3. In all matters of notice, proceedings of the meeting of the Council shall be deemed to have been validly transacted notwithstanding the accidental omission to give notice of a meeting to, or the non-receipt of notice of a meeting by, a member unless -

3.1 the attention of the Council at such meeting is directed to some irregularity of time or matter in the notice convening the meeting; and

3.2 the Council fails to resolve that the irregularity be waived.

4. A special meeting of the Council may be convened by the chancellor or the vice-chancellor and president on any notice for the consideration of business which either may wish to submit to the Council as a matter of urgency.

5. A special meeting of the Council shall be convened by either the chancellor or the vice-chancellor and president or, in their absence, by the registrar upon the written request of six members setting forth the objects for which the meeting is required to be convened and the meeting shall be called within fourteen days after the receipt of such request.

6. No member shall make any motion initiating a subject for discussion at any meeting of the Council except in pursuance of notice given to the registrar at least ten days previously; except that at any meeting Council may by vote of the majority of members present permit the introduction of any subject for discussion.

7. If a quorum of the Council be not present within half an hour after the appointed time for a meeting whether special or ordinary all business which should have been transacted at such meeting shall stand over for the next ordinary meeting and take precedence thereat.

8. Subject to the provisions of the Monash University Act 1958 and this statute the Council shall approve standing orders for the regulation of all procedure at Council meetings.

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Statute 2.2 - The Academic Board

In this statute -

"academic staff" means teaching staff or research-only staff;

"designated campus" means a campus designated by the Council for the purposes of this statute;

"graduate student" means a student enrolled as a candidate for a graduate or postgraduate award of the university;

"recognised" in relation to a student association means recognised by the Academic Board for the purposes of this statute;

"undergraduate student" means a student enrolled as a candidate for an undergraduate award of the university.

2. Powers and duties

2.1 Subject to the Act, the statutes and regulations and any resolution of the Council, the Academic Board -

2.1.1 is responsible to the Council for -

2.1.1.1 the supervision and direction of the academic affairs of the university, including the maintenance of high standards in teaching and research; and

2.1.1.2 liaison with the faculties; and

2.1.2 consistent with paragraph 2.1.1 -

2.1.2.1 must consider and take action on any report submitted to it by a faculty, board or committee;

2.1.2.2 may consider any question relating to courses of study within the university;

2.1.2.3 must perform the duties of a faculty for all units not pertaining to any established faculty;

2.1.2.4 must decide all questions of admission ad eundem statum; and

2.1.2.5 may constitute such committees as it thinks fit, consisting wholly or partly of members of the Academic Board and may delegate to any such committee or to any member of the Academic Board any of its powers other than this power of delegation and the power, under subsection 26 (2) of the Act, to make recommendations to the Council.

3. Membership

3.1 In addition to the members of the Academic Board pursuant to subsection 26(1) of the Act, the following officers of the university are hereby appointed members of the Academic Board -

the deputy vice-chancellor and vice-presidents;

the pro vice-chancellors;

the deans of the faculties;

the academic director of each designated campus.

3.2 The Academic Board may from time to time appoint to be a member of the board -

3.2.1 one academic staff member of each designated campus nominated respectively by the academic director of the campus after consultation with such senior academic staff members of the campus as the academic director deems appropriate; and

3.2.2 subject to being a member of staff, the head of any academic or support unit of the university nominated by the president of the Academic Board.

3.3 The following professors, members of the academic staff and students may be elected members of the Academic Board -

3.3.1 one quarter of the professors of each faculty (taken to the nearest whole number), other than those who are ex-officio members of the board, elected respectively by and from the professors of the faculty;

3.3.2 in each faculty, elected by and from the members of the academic staff of the faculty other than professors -

3.3.2.1 that number of members equivalent to 0.1% of the equivalent full-time student units of the faculty (taken to the nearest whole number) as recorded in the university"s statistics at 31 March in the year in which the election is held; or

3.3.2.2 three members -

whichever is the greater; and

3.3.3 six students, being -

3.3.3.1 two elected by and from a recognised post graduate student association; and

3.3.3.2 four elected by and from a recognised undergraduate student association.

4. Casual Vacancies

4.1 A casual vacancy in the office of an elected member of the Academic Board occurs where a member -

4.1.1 sends a signed statement of resignation to the president of the board;

4.1.2 is absent from three consecutive ordinary meetings of the board without special leave granted by the board at or before the last of those three meetings; or

4.1.3 ceases to hold any qualification required for membership -

or where for any reason a vacancy in the office of an elected member occurs otherwise than by the expiration of the member"s term of office.

4.2 Where -

4.2.1 at an election under this part no member, or an insufficient number of members, is elected; or

4.2.2 an election under this part should have been but has not been held -

a casual vacancy is deemed to have occurred in each office of member of the board not so filled.

5. Filling of casual vacancies

5.1 Where a casual vacancy occurs three months or less before the expiration of the term of office of an elected member of the Academic Board, it shall not be filled.


5.2 Where a casual vacancy occurs more than three months before the expiration of the term of office of an elected member of the Academic Board, it must be filled by an appropriately qualified person appointed as follows -

5.2.1 in the case of a professor or other academic staff member of a faculty, by the relevant faculty board;

5.2.2 in the case of a graduate student, by the recognised postgraduate student association of which the student is or was a member; and

5.2.3 in the case of an undergraduate student, by the recognised undergraduate student association of which the student is or was a member.

5.3 Where an elected member of the Academic Board resigns office and the resignation is to take effect at a later date, a person may be appointed under subsection 5.2 before that date to fill the vacancy when it arises.

5.4 A member appointed to fill a casual vacancy is entitled to hold office -

5.4.1 for the balance of the term of office of the member replaced; or

5.4.2 in the case of a deemed casual vacancy under subsection 4.2, as if duly elected at the election concerned.

6. Right to continue in office

Despite anything in this statute, a professor or an academic staff member elected a member of the Academic Board from a faculty may continue in office for the duration of the period for which the member was elected notwithstanding any change in the faculty structure or that the faculty ceases to exist.

7. Conflict of interest

7.1 A member of the Academic Board who has a pecuniary interest in a matter being considered or to be considered at a meeting of the Academic Board must, as soon as practicable after the member becomes aware of the relevant facts, declare the nature of the interest at the meeting or in writing to the president, as the case requires.

7.2 If the president receives a written declaration under sub-section 7.1, the president must report it or cause it to be reported at the next meeting of the Academic Board.

7.3 Where a declaration under this section is made or reported at a meeting of the Academic Board -

7.3.1 a record of the declaration must be made in the minutes of the meeting;
or where, for any reason, a vacancy in the office of an elected member occurs otherwise than by the expiration of the member"s term of office.

7.3.2 unless otherwise determined by the meeting, the member must not be present during deliberation with respect to the matter concerned; and

7.3.3 the member is not entitled to vote on the matter.

8. President and vice-presidents

A president and up to two vice-presidents of the Academic Board -

8.1.1 must be elected in accordance with; and

8.1.2 have the powers and duties prescribed by -
the regulations.

9. Meetings

9.1 Ordinary and special meetings of the Academic Board must be held and conducted in accordance with the regulations.

9.2 A report of the proceedings of each meeting of the Academic Board must be submitted to the next ordinary meeting of the Council.

10. Review by Council

The Council may, at any time of its own motion or at the request of a faculty or faculty board, review any decision of the Academic Board.

11. Saving of proceedings

A proceeding of the Academic Board is not invalid or illegal by reason only of -

11.1.1 a vacancy in the number of members of the board; or

11.1.2 a defect in the qualification or election of any member of the board.

12. Regulations

12.1 The Council may make regulations for or with respect to any matter or thing necessary or expedient to be prescribed for the purposes of this statute and in particular, for or with respect to -

12.1.1 the election and powers and duties of the president and up to two vice-presidents of the Academic Board;

12.1.2 the term of office of members of the Academic Board; and

12.1.3 meetings and procedures of the Academic Board -
and the Council may make regulations amending or revoking any such regulations.

12.2 Regulations made under this statute must be promulgated on the Monash University Calendar website and after being so promulgated must remain on the website for at least 14 days.

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Statute 2.3 - The faculties

1.1 There shall be the following nine faculties:

• Art and Design
  
  
• Arts
  
  
• Business and Economics
  
  
• Education
  
  
• Engineering
  
  
• Information Technology
  
  
• Law
  
  
• Medicine, Nursing and Health Sciences
  
  
• Science

1.2 The Council after consulting the Academic Board, may by regulations made hereunder divide a faculty into departments and schools.

1.3 The members of a faculty shall be -

1.3.1 the chancellor, the deputy chancellors and the vice-chancellor and president;

1.3.2 each member of the teaching staff of the faculty or of a department or school thereof who holds the rank of principal tutor or above or who holds a full-time appointment as a senior tutor or tutor; and

1.3.3 such other persons as are in accordance with this statute or regulations made hereunder appointed by the Council as members of the faculty or of a department or school thereof.

2.1 Subject to the Act the faculty shall be responsible for its academic affairs.

2.2 The faculty shall meet when summoned by its dean or upon the written request of the vice-chancellor and president or of one-third of its members.

2.3 The chairman of any meeting of the faculty shall, if it is so resolved at the meeting, transmit any resolution passed thereat to the faculty board.

3. Subject to the Act and this statute the academic affairs of the faculty shall be conducted by its faculty board.

4. The membership of each faculty board shall be such ex officio, appointed and elected members as are provided for in the Act, this statute or in any regulations made hereunder by the Council after consulting the Academic Board and such regulations may provide that the office of an elected or appointed member of a faculty board shall become vacant in such circumstances as are prescribed in the regulations.

5.1 The term of office of an elected member of a faculty board shall be for two years from 1 January of the year after that in which the election was held or, if so prescribed in respect of that member, for one year from such date as is prescribed by regulations made hereunder; provided that where more than one office for a term of two years is newly created at one time in accordance with a schedule to the regulations made hereunder, half the number of the members elected to such offices (or such number being approximately half as the registrar shall specify) selected in a manner determined by the faculty board shall hold office for one year only.

5.2 The election of each elected member of a faculty board shall be conducted within the three months preceding the start of the member's term of office by the registrar in accordance with the regulations made hereunder.

5.3 In this section "registrar" means the registrar of the faculty or, where there is no such officer, the person holding the office equivalent to that of registrar of the faculty.

6.1 Any vacancy in an elective office or in an office to which a member may be or is appointed for a specified term, other than a vacancy occurring by expiry of the term of a member appointed or elected thereto, shall be filled by the appointment by the faculty board of a member to fill the vacancy for the residue of the term.

6.2 The member so appointed shall have the like qualifications, if any, as would have been required for his eligibility for election or appointment to that office for the full term.

7. Subject to section 9 the faculty board shall -

7.1 meet at least once in every term or when summoned by its dean or upon the written request of the vice-chancellor and president or of one-third of its members;

7.2 report to the Council or the Academic Board on any question referred to it by either of those bodies;

7.3 deal with all matters brought before it by the vice-chancellor and president, a deputy vice-chancellor and vice-president or the dean;

7.4 manage and control, and advise the Council or Academic Board on, all matters relating to studies within the faculty's academic fields of interest and responsibility, and in particular matters relating to -

7.4.1 the teaching of courses in such fields, and, with the assistance of such examiners as the Council may by resolution appoint on the recommendation of the board or the dean, the conduct of examinations in such courses;

7.4.2 advice to the Academic Board on any application for admission ad eundem statum when such status is dependent on the recognition of any qualifications which in the opinion of the Academic Board falls within such field; provided that the Faculty of Medicine, Nursing & Health Sciences shall deal with any application for admission ad eundem statum from any candidate for a degree in medicine or surgery;

7.4.3 the curriculum for any degree or diploma the courses for which fall within the faculty"s field of responsibility;

7.5 supervise the course of study and subjects within the faculty"s academic fields of interest and responsibility and may, as it from time to time thinks necessary, prescribe outlines of and the books for such courses and subjects;

7.6 have such powers and duties as are conferred or imposed on it by any other statute or by any regulation or resolution of the Council;

7.7 consider and take action upon any resolution transmitted to it from a meeting of the faculty.

8. Except when the Council resolves otherwise, every report, recommendation, resolution or other matter which a faculty or a faculty board wishes or is required to place before the Council shall be submitted to the Academic Board for its consideration and for transmission by it to the Council.

9.1 Where a faculty board or its delegate has in the exercise of the powers or duties of the faculty board made a decision upon any matter, the faculty may in general meeting consider and resolve upon the matter and direct that the resolution be transmitted to the faculty board.

9.2 Where a faculty in general meeting resolves upon a matter pursuant to subsection 9.1 the faculty board of the faculty shall comply with the resolution provided that -

9.2.1 not less than seven days' notice in writing of the meeting and of the matter to be considered was forwarded to each member of the faculty and to the vice-chancellor and president and the deputy vice-chancellor and vice-president responsible for the academic administration of the university;

9.2.2 the resolution was passed by a majority of the members of the faculty entitled to attend and vote at the meeting; and

9.2.3 the dean of the faculty or his representative, being a member of the faculty board, was given an opportunity of addressing the meeting before the motion was put.

10.1 The dean of a faculty shall be the head of the faculty, chairman of the faculty board, and shall be ex officio a member of any committee of the faculty or of the faculty board and may at his or her discretion be chairman of any such committee.

10.2 Subject to Statute 3.1 - The chancellor and the deputy chancellors, to Statute 3.2 - The vice-chancellor and president and to subsection 10.3, where the dean has vacated the chair or is absent from any meeting of the faculty or the faculty board, notwithstanding Statute 1.2 - Meetings -

10.2.1 the deputy dean; or

10.2.2 if there is no deputy dean or if the deputy dean has vacated the chair or is absent, the associate dean; or

10.2.3 if there is no associate dean or if the associate dean has vacated the chair or is absent, a person elected by the members present from amongst their number -
shall take the chair.

10.3 Where the dean of a faculty is chairman at any meeting of the faculty or a committee of the faculty or the faculty board, the dean may vacate the chair but may at any time resume the chair.

11. The dean of a faculty must appoint an officer of the faculty to be secretary to the faculty and to its board.

12. When any item of the agenda of a meeting of the faculty board appears to the dean to affect a department or school not represented on the board, the dean shall invite the chairman or head of that department or school to attend the meeting to discuss that item and the chairman or head shall have the right to speak and to vote on that item.

13. The faculty board may by resolution -

13.1 constitute and appoint such committees or boards as it thinks fit, and appoint thereto such persons as it thinks fit whether or not they are members of the faculty board;

13.2 delegate to any committee of the faculty board or any member of the faculty all or any of its powers, authorities and functions other than the power of delegation and the power to recommend changes in regulations to the Academic Board or to Council.

14.1 The Council may make regulations for or with respect to prescribing or providing for any matter or thing for which it is necessary or expedient to prescribe or provide for the purposes of this statute and the Council may make regulations amending or revoking any such regulations.

14.2 Regulations made pursuant to this statute shall be promulgated by being exhibited on the university notice board, and after being so promulgated shall remain so exhibited for at least fourteen days not counting days on which the university is on vacation.

15. A faculty board established under this statute shall meet for the first time on a date to be fixed by the vice-chancellor and president provided that until that meeting the powers and duties conferred on the faculty board under this statute may be exercised or performed by the faculty.

16. A faculty existing at the commencement of this statute shall be and be deemed to be the same faculty on and after that commencement as before notwithstanding any alteration in the constitution thereof effected by this statute.

17.1 If a faculty board constitutes a school board in a school of the faculty, the faculty board shall determine the terms of reference of the school board including -

17.1.1 the making of recommendations to the faculty board through specified academic or administrative structures as appropriate; and

17.1.2 matters which may be determined by the school board.

17.2 The membership of a school board must include at least one student but shall otherwise be determined by the faculty board.

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Statute 2.3.1 - The subfaculties

1.1 The Council, after consulting with the Academic Board, may create a subfaculty in any faculty.

1.2 A subfaculty shall consist of such schools, departments, divisions, sections and centres of the faculty as the Council determines.

1.3 There shall be a subfaculty board consisting of such persons as are specified in the regulations.

1.4 A subfaculty board shall have such powers, functions and duties as are determined by the faculty board.

1.5 A subfaculty shall report as required by the faculty board through the dean of the faculty to the faculty board.

1.6 There shall be a head of each subfaculty.

1.7 The head of a subfaculty shall chair the subfaculty.

1.8 The head of a subfaculty shall be appointed and may at at any time be removed by Council and, subject to the statutes and regulations, shall be responsible for the academic and administrative affairs of the subfaculty.

2. Regulations made under this statute shall be promulgated by being exhibited on an officially designated notice board of each university and university college campus, and after being so promulgated shall remain so exhibited for at least fourteen days, not counting the days on which the university is on vacation.

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Statute 2.3.2 - Multi-departmental schools

1. The Council, after consulting with the academic board and the faculties concerned, may by regulations under this statute establish schools comprising members of different departments or schools of one or more faculties, in this statute and in the regulations referred to as "multi-departmental schools".

2. The members of a multi-departmental school are the members of the teaching staff appointed to the school and -

2.1.1 holding the rank of lecturer (level B) or above; or

2.1.2 holding full time appointments as assistant lecturers (level A)

3.1 The Council may make regulations for or with respect to prescribing or providing for any matter or thing necessary or expedient to prescribe or provide for the purposes of this statute and the Council may make regulations amending or revoking any such regulations.


3.2 Regulations made under this statute must be promulgated on the Monash University Calendar website and after being so promulgated must remain on the website for at least 14 days.

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Statute 2.4 - Repealed 20 October 2004

Statute 2.5 - Committees, boards of studies and institutes

Division 1 - Research Graduate School Committee

1. In this division -

"Group A faculties" means all of -

• Faculty of Art and Design
  
  
• Faculty of Arts
  
  
• Faculty of Business and Economics
  
  
• Faculty of Education
  
  
• Faculty of Law
  

"Group B faculties" means all of -

• Faculty of Engineering
  
  
• Faculty of Information Technology
  
  
• Faculty of Medicine, Nursing and Health Sciences
  
  
• Faculty of Science
  
  
• Victorian College of Pharmacy

"the committee" means the Research Graduate School Committee

"the steering committee" means the subcommittee constituted under section 10.1 entitled "steering committee".

2. There shall be a Research Graduate School Committee of the university.

3.1 Subject to the general supervision of the Academic Board, the committee shall be responsible for -

3.1.1 the conduct of all matters pertaining to the degree of Doctor of Philosophy in accordance with and subject to the regulations concerning that degree which are from time to time in force;

3.1.2 the conduct of all matters pertaining to any professional doctorate program that may be established in accordance with and subject to the regulations concerning these degrees which may from time to time be in force;

3.1.3 dealing with all matters relating to the administration of scholarships; and

3.1.4 dealing with any matters concerning research or higher degrees which are referred to it by the Academic Board or the vice-chancellor and president.

4.1 The members of the committee shall be -

4.1.1 the chair, who shall be the deputy vice-chancellor responsible for research;

4.1.2 the deputy chair, who shall be the nominee of the vice-chancellor and president;

4.1.3 a representative of each faculty of the university nominated by the dean of the faculty;

4.1.3.A a representative of the Monash University Accident Research Centre nominated by the director of the centre;

4.1.4 two representatives of the Monash Postgraduate Association nominated by the Monash Postgraduate Association executive committee, one of which shall represent the Group A faculties and one of which shall represent the Group B faculties; and

4.1.5 the convenor of the steering committee.


4.2 The secretary to the committee shall be the nominee of the deputy vice-chancellor responsible for research.

5. An alternate may be nominated by a faculty dean, the director of the Monash University Accident Research Centre or the Monash Postgraduate Association executive committee (as the case requires) to be a member of the committee for a meeting in respect of which the relevant representative is or will be absent; and an alternate so nominated has the duties and rights, including voting rights, of a member of the committee at that meeting.

6.1 The term of office of the members of the committee shall be -

6.1.1 in the case of the member holding office under section 4.1.1, the period that person occupies the position of deputy vice-chancellor responsible for research;

6.1.2 in the case of the member holding office under section 4.1.2, until that person is replaced as a member by another person nominated by the vice-chancellor and president;

6.1.3 in the case of a member holding office under section 4.1.3, until that person is replaced as a member by another person nominated by the dean of the relevant faculty;

6.1.4 in the case of a member holding office under section 4.1.4, a period of twelve months from the date of appointment.

6.1.5 in the case of a member holding office under section 4.1.5, until that person is replaced as convenor of the steering committee.


6.2 Members holding office under section 4.1.4 may offer themselves for re-nomination.

7. Any casual vacancy in the membership of the committee created by a member holding office under section 4.1.4 shall be filled by the Monash Postgraduate Association executive committee from either the Group A faculties or the Group B faculties, whichever is appropriate.

8.1 Subject to any contrary provisions in this statute, the provisions of Statute 1.2 - Meetings shall apply to meetings of the committee.

8.2 The quorum for a meeting of the committee consists of the chair, or deputy chair, together with six other members, who may be alternate members.

8.3 A meeting of the committee may not proceed in the absence of the chair or deputy chair.

9.1 The chair, or deputy chair, shall after each meeting of the committee report to the Academic Board on the conduct, status and progress-

9.1.1 of any matters referred to the committee by the Academic Board or the vice-chancellor and president;

9.1.2 on any other matter which the committee agrees should be reported to the Academic Board; and

9.1.3 any matter which the deputy vice-chancellor responsible for research believes should be reported to the Academic Board.

10.1 The committee may-

10.1.1 constitute and appoint such subcommittees as it thinks fit, and appoint thereto such persons as it thinks fit whether or not they are members of the committee; and

10.1.2 delegate to any subcommittee constituted under paragraph 10.1.1 any of its powers, functions and authorities other than this power of delegation.

Division II - Advisory committee and board of studies for the Graduate School of Environmental Science

1. There shall be an advisory committee for the Graduate School of Environmental Science which shall advise the dean:

1.1 of ways in which the aims of the courses can be supported in the wider community,

1.2 on course content and structure,

1.3 on community impact of aspects of the courses, and

1.4 on ways of generating research funds in the most effective manner.

2. The advisory committee shall meet at least once in each year and, subject thereto, shall meet when summoned by the chairman or on the written request of not less than one-third of the members of the committee.

3. The advisory committee shall consist of:

3.1 the chairperson who shall be the dean of the Faculty of Arts;

3.2 the chairman of the Department of Geography and Environmental Science;

3.3 the director of the program of studies in the Graduate School of Environmental Science; and

3.4 not more than six members who are not members of the university but each of whom shall have a recognised standing and interest in environmental science and related interdisciplinary studies and who shall be appointed by the dean of the Faculty of Arts on the recommendation of the faculty board.

4. Any casual vacancy in the advisory committee shall be filled by a member appointed by the faculty board and the member to be appointed shall have a similar office or qualification as the member whose place is so filled.

5. The assistant registrar (Arts) or nominee shall be secretary to the advisory committee.

6. There shall be a board of studies which shall meet at least once per semester and at least twice a year and which shall report to and advise the chairman of the Department of Geography and Environmental Science on broad matters concerning academic policy in the Graduate School of Environmental Science, such as the maintenance of academic standards and the interdisciplinary nature of environmental science, fostering university wide cooperation in support of the aims of the department and promotion of interdisciplinary research.

7. The board of studies shall consist of:

7.1 the chairman who shall be the joint nominee of the deans of the faculties of Arts and Science;

7.2 the chairman of the Department of Geography and Environmental Science;

7.3 the director of the program of studies in Environmental Science;

7.4 seven members or their alternates, one nominated by each of the respective deans from each faculty;

7.5 three members who are not members of the university but each of whom shall have a recognised standing and interest in environmental science and related interdisciplinary studies and who shall be nominated by the advisory committee;

7.6 one member nominated by enrolled candidates in the courses who shall be elected annually by the candidates;

7.7 one member who shall be a graduate holding the degree of Master of Environmental Science, elected by persons holding that degree; and

7.8 one member of the academic staff from the Department of Geography and Environmental Science who shall be elected by members of that department.

8. Any casual vacancy in the membership of the board of studies shall be filled by a member either appointed or elected to office and the members shall be appointed or elected in the same manner and shall have the same qualifications as the member whose place is filled.

9. The assistant registrar (Arts) or nominee shall be secretary to the board of studies.

10. After each meeting the board of studies shall send a report of its proceedings to the advisory committee and to the faculty board of each faculty of the university.

Division IIA - Repealed 23 July 2006

Division IV - Institute for Contemporary Asian Studies

1. There shall be an Institute for Contemporary Asian Studies (hereinafter in this division called "the institute").

2.1 The institute shall have an executive committee, which shall advise the dean of the Faculty of Arts on the conduct of matters pertaining to the work of the institute.

2.2 The executive committee shall meet at least four times in each year and not less than twice in each semester and, subject thereto, shall meet when summoned by the chairman, or on the written request of not fewer than one-third of the members of the executive committee.

3. The executive committee shall consist of:

3.1 the vice-chancellor or nominee as chairman;

3.2 the dean of the Faculty of Arts or nominee;

3.3 the dean of the Faculty of Economics Commerce and Management or nominee;

3.4 the dean of the Faculty of Education or nominee;

3.5 the director of the Institute for Contemporary Asian Studies;

3.6 two members of the Programs Committee;

3.7 a member of the business community; and

3.8 the university librarian.

4. Any casual vacancy in membership of the executive committee shall be filled by a member either elected or appointed in the same manner, who shall have similar qualifications to those of the member whose place is filled and shall hold office for the residue of the term of that member.

5. The executive committee shall send a report at least annually to the faculty board of the Faculty of Arts, which shall report through the Academic Board to Council.

6. A director shall be appointed, who shall carry out superintendence of the affairs of the institute.

Division V - Psychology advisory board

Division V - Psychology advisory board was repealed by the Committees, boards of studies and institutes (Psychology advisory board) (Repeal) Statute with effect from 24 September 1996.

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Statute 2.6 - The Discipline Committee

Statute 2.7 - Student Associations and Campus Service Councils

Part 1 - Interpretations

1. In this statute, unless the contrary intention appears -

"campus director" includes a pro vice-chancellor or other person occupying or acting in the position of campus director;
"controlled funds" -

(a) means money paid to the university by way of the students amenities fee; and

(b) includes money which is profit made in the course of providing facilities, services or activities funded wholly or partly by the students amenities fee;

"deputy vice-chancellor" means the deputy vice-chancellor and vice-president responsible for university-wide resource management;

"recognised association" means an association recognised under Part II.

Part II - Recognised Associations

2. Recognition of associations

2.1 Where the Council is satisfied that a duly incorporated association is an association which -

2.1.1 represents students; and

2.1.2 is capable of carrying out the obligations imposed on it by any agreement with the university or by or under this statute -
the Council may recognise the association under this part.

2.2 An association recognised by the Council under this part must be specified in the schedule.

3. Cessation or suspension of recognition
Where the Council is no longer satisfied under section 2, or for any other reason is of opinion that an association should cease to be recognised under this part, the Council may determine that -

3.1.1 the association be no longer so recognised; or

3.1.2 the recognition of the association be suspended for a period, or until the happening of a specified event.

4. Representations by associations

A recognised association may, on any matter affecting students, make representations to the Council or to any member of the university or any university body.

5. Controlled funds

5.1 The Council must from time to time make payments of controlled funds to a recognised association.

5.2 A payment of controlled funds to a recognised association is subject to the provisions of this section and to any conditions specified by the Council.

5.3 Controlled funds must be spent only on providing facilities, services or activities of direct benefit to students.

5.4 A recognised association is responsible for controlled funds paid to it under this section.

6. Audited reports

7. Leave of absence

Part 111 - Campus Service Councils

8. Establishment of campus service councils

8.1 The deputy vice-chancellor must establish a campus service council on each campus of the university.

8.2 A campus service council must be made up of students predominantly, but must also include the campus director, campus staff and local community representatives.

8.3 Subject to subsection 8.2 and to consultation with the relevant student associations, the membership of a campus service council must be determined by the deputy vice-chancellor on the recommendation of the campus director.

9. Role of campus service councils

The role of a campus service council is to -

9.1.1 work towards developing the campus community;

9.1.2 make annual recommendations to the Council in respect of the students amenities fee levels and associated budgets for the campus;

9.1.3 provide support for services on the campus that are funded in whole or in part by the students amenities fee and generally to monitor campus services; and

9.1.4 provide a forum -

(a) for the discussion of financial and other matters affecting the campus; and

(b) for student, staff, alumni and community input into a broad range of university activities.

Part 4 - Regulations

10.1 The Council may make regulations for or with respect to prescribing or providing for dispute resolution procedures and any other matter or thing which is necessary or expedient to be prescribed or provided for the purposes of this statute.

10.2 Regulations made under this statute must be promulgated by being exhibited on a notice board provided for the purpose at the university and after being promulgated must remain so exhibited for at least fourteen days not counting any day on which the university is on vacation.

Schedule

• Monash Postgraduate Association (MPA) Incorporated
  
  
• Monash Student Association (Clayton) Incorporated
  
  
• Monash University Student Union (Caulfield) Incorporated
  
  
• Monash University Gippsland Student Union Incorporated
  
  
• Monash University Student Union (Peninsula) Incorporated
  
  
• Victorian Pharmacy Students Association Incorporated
  
  
• Monash University (Berwick) Student Union Incorporated
  

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Statute 2.8 - Students' Loan Fund

1. Students’ Loan Fund

1.1 In this statute and in any regulation made pursuant to it "Students’ Loan Fund” means the Monash University Students’ Loan Fund established pursuant to section 33(1) of the Monash University Act 1958.

1.2 The DEET Loan Fund and its assets and liabilities are hereby incorporated into the Students’ Loan Fund.

2. Student Loans Committee

2.1 There is a Student Loans Committee which must be constituted in accordance with the regulations.

2.2 The Student Loans Committee -

2.2.1 has overall responsibility for -

2.2.1.1 the proper and effective administration of the Students’ Loan Fund and any other fund established by the regulations for the purpose of providing loans to students;

2.2.1.2 any loans committee or officer provided for in the regulations; and

2.2.1.3 the writing off of bad debts;

2.2.2 must determine university policy in respect of loans to students;

2.2.3 must keep the Council informed of any policy change or matter considered significant in respect of loan funds;

2.2.4 must provide an annual report to the Council -

and has such other powers and duties as are conferred or imposed upon it by any statute, regulation or resolution of the Council.

3. Regulations

3.1 The Council may make regulations for or with respect to -

3.1.1 the constitution of the Student Loans Committee and any other committee or authority necessary or desirable for the administration of student loans; and

3.1.2 the terms and conditions of student loans-
and any other matter or thing necessary or expedient to be prescribed for the purposes of this statute.

3.2 Regulations made under this statute must be promulgated on the Monash University Calendar website and after being promulgated must remain on the website for at least 14 days.

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Statute 2.9 - The Committee of Deans

1. There shall be a Committee of Deans (hereinafter called "the committee") of the university.

2.1 The committee shall consist of the vice-chancellor and president, the deputy vice-chancellor and vice-presidents and the deans of the faculties.

2.2 Where at any time the dean of a faculty is holding the office of acting vice-chancellor and president and is also acting as chairman of the committee then the person for the time being holding or discharging the duties of any such dean shall take such dean's place on the committee.

2.3 Where the dean of the faculty is unable to attend a meeting of the committee, the associate dean of the faculty, or failing him a professor of the faculty nominated by the dean, may, with the consent of the chairman, attend and vote at the meeting as an alternate for the dean.

2.4 The vice-chancellor and president shall be the chairman of the committee.

2.5 The manager, university secretariat, or his or her nominee, shall be secretary to the committee.

3. The committee shall meet as and when necessary for the performance of its duties and in any event when called upon so to do by the vice-chancellor and president.

4. The committee shall act -

4.1 in an advisory capacity to the vice-chancellor and president on the preparation of the university budget for the Council and also on all matters of policy and administration on which he or she may seek guidance;

4.2 in an advisory capacity to the several deans on matters of policy on which they may seek guidance;

4.3 as requested by the Council or the Academic Board or, through the vice-chancellor and president, by any board or committee of the university in matters referred by those bodies for consideration and recommendation;

4.4 as required under statutes, regulations, rules or decisions, according to the authority conferred thereby.

5. The committee, in the course of its work, may at any time and from time to time seek and obtain guidance from any board, committee of the university or university official, and may request and obtain factual information relevant to its inquiries from any such board, committee or person.

6. The committee shall have such other powers and duties as are conferred or imposed on it by any other statute or by any regulation or resolution of the Council.

7. Nothing in this statute or in any action taken under it shall prevent the exercise or discharge by the Council, the Academic Board, the faculties or any board or committee of the university of any of their powers, authorities, duties or functions.

8. The provisions of Statute 1.2 - Meetings shall apply to meetings of the committee and the quorum for such meetings is four members.

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Statute 2.13 - Special provisions for the governance of Monash University (Gippsland campus)

1.1 To assist the university Council in the management of the Gippsland campus, located on the land described in the schedule to this statute, there shall be an advisory council which shall consist of

1.1.1 the director and pro vice-chancellor, Gippsland campus (ex-officio);

1.1.2 the vice-chancellor and president of the university or his annually appointed nominee (ex-officio);

1.1.3 one nominee of the university Council;

1.1.4 two members elected from and by the teaching staff employed on the campus;

1.1.5 two members elected from and by the staff other than teaching staff employed on the campus;

1.1.6 one member elected from and by the internal students on the campus;

1.1.7 one member elected from and by external students of the campus;

1.1.8 such numbers of members as the university council from time to time determines and appoints being persons with strong links with Gippsland and being persons who will help to maintain and strengthen the identify of the campus as an integral part of Monash University located in Gippsland;

1.1.9 one graduate or diplomate of Monash University, Gippsland Institute of Advanced Education or of any institution incorporated into either of those institutions;

1.1.10 two members of the seven heads of schools of the Gippsland campus, nominated by the director and pro vice-chancellor after consultation with the heads of school who shall hold office for one year and shall not be eligible for nomination in the next succeeding two years.

2. At its first meeting the council shall elect a chairperson from the persons appointed under paragraph 1.2.8.

3. The council may make proposals to the university Council on any matter pertaining to the development and operations of the campus and in particular shall:

3.1 seek to advance the work of the university in the Gippsland region and in particular, to identify, monitor and contribute to the broad educational, economic, social, environmental and cultural needs of the regional community;

3.2 focus on the particular role of the Gippsland campus of Monash University in responding to matters raised for its consideration;

3.3 make proposals to the university Council on any matter pertaining to the development and operations of the Gippsland campus;

3.4 develop and maintain an overview of campus activities including those affected by budget and staffing consideration, and changes in course patterns and student loads;

3.5 assist in developing and providing research oportunities relating to the region;

3.6 maintain an overview of student affairs on the campus, in particular seeking to develop and promote a campus identity for students;

3.7 encourage the development of links with alumni of the Gippsland campus;

3.8 foster links with the regional community including industry, municipal councils, schools, LaTrobe Regional Commission and community organisations.

4.1 There shall be a director and pro vice-chancellor for the campus appointed by the council.

4.1.1 The director and pro vice-chancellor"s functions and duties shall be allocated by the vice-chancellor and president of the university, to whom the director and pro vice-chancellor shall report.

4.1.2 The director and pro vice-chancellor may attend any meeting of the university Council, the Academic Board of the university or Committee of Deans of the university.

Schedule

Monash University land at Churchill

Folios of the register:

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Statute 2.14 - Victorian College of Pharmacy

1. In this statute "college" means the Victorian College of Pharmacy constituted under s.24B of the Act.

2.1 The college shall have all the rights, powers and duties of a faculty.

2.2 The members of the college shall be -

2.2.1 the chancellor, the deputy chancellors, and the vice-chancellor and president;

2.1.2 each member of the teaching staff of the college, or of a school of the college who holds the rank of lecturer or above or who holds a full-time appointment as an assistant lecturer; and

2.1.3 such other persons as are in accordance with the statutes or regulations appointed by the Council as members of the college or of a school of the college.

3.1 The Council may appoint a person to be the dean and director of the college.

3.2 The dean and director of the college shall have all the rights, powers and duties of a dean of a faculty.

4.1 Subject to the statutes, the affairs of the college shall be conducted by a college board.

4.2 The membership of the college board shall be as provided in the regulations.

4.3 The college board shall have all the rights, powers and duties of a faculty board.

5. Save as otherwise provided in this statute or in any regulation under this statute, the statutes and regulations of the university shall apply to and in relation to the college, the college board and the dean and director of the college as if the college were a faculty, the college board a faculty board, and the dean and director of the college a dean of a faculty.

6.1 The Council may make regulations for or with respect to:

6.1.1 the schools of the college;

6.1.2 membership of the college board;

6.1.3 conferring awards with the addition of the words "Victorian College of Pharmacy"; and

6.1.4 any other matter or thing necessary or expedient to be prescribed for the purposes of this statute.

6.2 Regulations made under this statute must be promulgated on the Monash University Calendar website and after being so promulgated must remain on the website for at least 14 days.

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