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Monash University Calendar

Regulations

 


Elections Regulations

 
1. Call for nominations

 A call for nominations must be –

1.1 in the form in Schedule 1; and

1.2 published on the university elections web site.

 
2 . Nomination of candidates

 The nomination of a candidate must be in the form in Schedule 2 or 3.


3. Notice of Poll

 A notice of poll must be –

3.1 in the form in Schedule 4; and

3.2 published on a university election web site not less than 14 days –

3.2.1 after publication under section 1.2 of the call for nominations; and

3.2.2 before the date of the last voting day, which date must be no more than 35 days after the close of nominations.

 
4. Ballot papers

 A ballot paper must be in the form in Schedule 5.


5. Postal voting papers

5.1 The papers that must be sent for the purposes of a postal vote are as follows –

  • ballot paper

  • voter declaration of eligibility

  • candidate statements, if any

  • instructions for completion and return

  • return envelopes.

5.2 The papers specified in subsection 5.1 must be sent:

5.2.1 in the case of an election by postal ballot, not more than 21 days after the closing date for nominations.

5.2.2 in the case of an application under s.11 of Statute 9.1, in sufficient time for the postal voting papers to be returned before the close of polling.

5.3 A postal ballot paper, together with the voter declaration of eligibility, must be received by the returning officer on or before the date and time specified in the postal voting papers, which date must be no more than 35 days after the close of nominations.


6. Vote counting

6.1 Votes must be counted in accordance with the majority preferential system;

6.2 Where at any stage during or at the end of a count of votes two candidates have an equal number of votes, the returning officer must decide by lot which candidate is excluded.


7. Scrutineers

 A scrutineer at the counting of votes must –

7.1 not handle the ballot papers; and

7.2 comply with any direction of the returning officer.


 SCHEDULE 1

Election to [position]

Call for Nominations

In accordance with Monash University Statute 9.1, nomination of candidates for the election to [position] is invited. The retiring member/s is/are [insert name/s]. The member/s elected will hold office from [date] until [date].

Who may nominate and vote


Candidates must be [insert candidate qualifications].

V oters must be [insert voter qualifications].

How to nominate

Nominations must be made by [number of] persons eligible to vote on the appropriate nomination form, available from the [insert details] website at: [insert url]

Candidates may also supply with their nomination a candidate statement of up to 250 words.

Closing date for nominations: 12.00 noon* on [date].

Deadline for withdrawal of nominations: 12.00 noon* on [date].

 

[name]
Returning Officer

Enquiries to [contact details, including name, telephone number and email address].

* Please note this is local times at all campuses


SCHEDULE 2

Election to [position]

Nomination Form [staff]

We nominate for election to [position] for a term of office from [date] to [date]:

_______________________________________________________________________
[Full name of candidate* in BLOCK LETTERS]

 

Nominator 1

Name [In BLOCK LETTERS] :

 

Department: Faculty:
Position:

 

Signature: Date:

Nominator 2

Name [In BLOCK LETTERS] :

 Department: Faculty:
Position:

 

Signature: Date:

 

I accept this nomination and declare that I am eligible to nominate as a candidate for this election.

 

Candidate’s Signature: ____________________________ Date: __________________


Where to lodge this form: In person with the Returning Officer, by post or by facsimile on [number], with the original to be posted in the university internal mail.

Deadline for nominations and supply of candidate statement: 12.00 noon** on [date].
Deadline for withdrawal of nominations: 12.00 noon** on [date].

* Candidates must be [insert candidate qualifications].
** Local time at all campuses.

Returning Officer
[name and address]

The information on this form and provided in a candidate’s statement is collected for the primary purpose of nominating a candidate for [insert details]. Other purposes of collection include confirming eligibility of candidates and nominators, attending to administrative matters and statistical analyses. Personal information contained in a candidate’s statement will be disclosed to the electorate. You have a right to access personal information that Monash University holds about you, subject to any exceptions in relevant legislation. If you wish to seek access to your personal information, please contact the University Privacy Officer on 9905 6011.


SCHEDULE 3


Election to [position]

Nomination Form [student]

We nominate for election to [ position ]:

____________________________________________________________________________
[Full name of candidate** in BLOCK LETTERS]

Please print clearly in BLOCK LETTERS

Full Names of Nominators
Student Number

Address
Course Name

1.      
2.      
3.      
4.      
5.      
6.      
7.      
8.      
9.      
10.      
11.      
12.      
13.      
14.      
15.      
16.      
17.      
18.      
19.      
20.      

 

Nominee

Please print in BLOCK LETTERS

Full Name:

 

 

Student Number:

Course name:

Semester Postal Address:

 

Email Address: 		Phone Numbers

 

Day:

 

Evening:

 

Mobile:

 

I accept this nomination and declare that I am eligible to nominate as a candidate for this election**.

 

Candidate’s Signature: ____________________________________Date: ______________

 

Where to lodge this form: in person with the Returning Officer, or by facsimile on [number], with hard copy to be posted to the Returning Officer.

Deadline for nominations and supply of candidate statement: 12.00 noon*** [date].
Deadline for withdrawal of nominations: 12.00 noon*** [date].

 * Voters must be [insert voter qualifications).
** A candidate must be a [insert candidate qualifications].
*** Local time at all campuses


Returning Officer
[name and address]

The information on this form and provided in a candidate’s statement is collected for the primary purpose of nominating a candidate for [insert details]. Other purposes of collection include confirming eligibility of candidates and nominators, attending to administrative matters and statistical analyses . Personal information provided in a candidate’s statement will be disclosed to the electorate. You have a right to access personal information that Monash University holds about you, subject to any exceptions in relevant legislation. If you wish to seek access to your personal information, please contact the University Privacy Officer on 9905 6011.


SCHEDULE 4


Notice of Poll [Attendance Ballot]

[Election/s]


At the close of nominations at 12.00 noon on [date], the following eligible nominations were received:


 Membership position/s
Name/s of candidate/s


Polling booths will be open at [insert details] campus/es during the week of [date].

A person who is qualified to vote but unable to attend and vote in person, may apply in writing to the returning officer for a postal vote. Such application must be received no later than [date].

A [global] email will be forwarded to all students advising of dates, times and locations for voting. In addition, the email will include the website address for students to view candidate statements.

[name]
Returning Officer
[date]


 SCHEDULE 5


Election to [position]


Term of office: ....................................................................


Ballot Paper


How to vote

  • Number the boxes from 1 to (2, 3 ... as the case may be) in the order of your choice . Do not use ticks or crosses.

 

List of candidates in random order
Candidate name
   
Canditate name
   
Canditate name


* Indicates the candidate is standing for re-election

Attendance Voting Instructions

  • Fold the ballot paper to conceal your vote

  • Place your folded ballot paper in the ballot box

Postal voting instructions

  • Complete the Voter’s Declaration, detach and insert it in the envelope addressed to the Returning Officer.

  • Place the ballot paper in the envelope marked "Ballot Paper Only". Seal the envelope. Insert it in the envelope addressed to the Returning Officer. Seal and post or deliver it to reach the Returning Officer by [time and date].


 

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