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Monash University Calendar

Regulations

Examinations regulations

Regulations made pursuant to Statute 6.1.5 - Examinations

Interpretation

 1.1 In these regulations:
'chairman of department' in the case of a faculty not divided into departments means the dean of the faculty;

'faculty board of enrolment' means the faculty board of a faculty in which is enrolled a candidate taking the subject concerned;

'subject' means any component part of the course for a degree or a diploma of the university, whether described as a subject or as a unit, which is taught and examined as a discrete entity but does not mean a unit which the subject faculty board has determined is not a discrete entity; or in the case of a masters degree, a thesis or project for which separate examination rules are provided in the regulations of the faculty concerned;

'subject assessment' means the assessment of a candidate's performance in a subject;

'subject faculty board' means the faculty board of the faculty by which the subject concerned is taught;

'teaching period' means, in the case of a subject the teaching of which occupies only one semester, the period of that semester, and means, in the case of a subject the teaching of which occupies the whole of an academic year, the period from the beginning of the first semester to the end of the second semester in the academic year;

'terminal examination' means an examination held after the end of the teaching period and the results of which are wholly or partly used in making the subject assessment for the subject concerned.

1.2 For the purpose of these regulations:

1.2.1 a reference to a 'first-semester subject' shall be read as a reference to a subject the teaching of which occupies only the first semester of an academic year;

1.2.2 a reference to a 'second-semester subject' shall be read as a reference to a subject the teaching of which occupies only the second semester of an academic year; and

1.2.3 a reference to a 'year-long subject' shall be read as a reference to a subject the teaching of which occupies both semesters of an academic year.


Subject assessments and terminal examinations

2.1 There shall be a subject assessment for each subject.

2.2 Subject to subregulation 2.3, a terminal examination shall be held in each subject and shall be the subject assessment for that subject.

2.3 The subject faculty board may, after consulting all faculty boards of enrolment, determine that there shall be no terminal examination for a designated subject or that the terminal examination for that subject shall form part only of the subject assessment for that subject.

2.4 Where the subject faculty board makes a determination pursuant to subsection 2.3, the subject assessment for the subject concerned shall comprise such tests, essays, assignments and the like as the dean of that faculty shall, on the recommendation of the chairman of department, prescribe.

2.5 Any determination pursuant to subsection 2.3 and any prescription pursuant to subsection 2.4 made more than four weeks after the beginning of teaching in the designated subject shall be made by the subject faculty board after consulting all faculty boards of enrolment and shall be reported to the Academic Board.

2.6 A terminal examination shall be written, oral or practical or any combination thereof as is prescribed from time to time by the subject faculty board or the dean of the subject faculty on the recommendation of the chairman of department.

2.7 The terminal examination in any first-semester subject shall be in the period between the end of the first semester and the beginning of the second semester.

2.8 The terminal examination in any second-semester subject shall be held after the end of the second semester.

2.9 The terminal examination in any year-long subject shall be held either after the end of the second semester or partly in the period between the end of the first semester and the beginning of the second semester and partly after the end of the second semester.

2.10 The terminal examination in any subject shall be completed with all results transmitted to the registrar no later than the latest date for the completion of supplementary and special examinations specified in each year by the Academic Board under subsection 4.6 of these regulations.

2.11 Where the examiners are empowered so to do by the regulations or the published outline of subjects, they may treat as part of the terminal examination the assessment of work done by candidates during the teaching period of their performance in any formal tests held during that period or both.

2.12 A terminal examination and any supplementary or special examination held in connection with that terminal examination shall be deemed to be one examination.


Special consideration

3.1 A candidate whose work during a teaching period or whose performance in an examination or other assessment has been affected by illness or other serious cause may apply in writing to the registrar for special consideration by the examiners or board of examiners concerned.

3.2 An application for special consideration under subsection 3.1 shall be accompanied by appropriate evidence and shall be made not later than forty-eight hours after the last examination scheduled for the candidate on the university's relevant published examination timetable for the semester concerned has been held or where the subject is one in respect of which a determination has been made under subsection 2.3 that there be no terminal examination in the subject, within forty-eight hours after the last terminal examination for a subject taught by the candidate's faculty of enrolment has been held, provided that the registrar may accept a late application for special consideration if satisfied that a candidate was unable to make such application by the required date.


Supplementary and special examinations

4.1 Supplementary and special examinations for a subject may be held and the rules for and the conditions governing entry to such examinations shall be as are prescribed by the faculty board of enrolment and approved by the Academic Board.

4.2 Supplementary examinations for both first and second-semester subjects and for year-long subjects shall normally be held before the beginning of the first semester of the following academic year provided that supplementary examinations for first-semester subjects which would complete a student's degree or were prerequisites for second-semester subjects shall normally be held before the beginning of the second semester.

4.3 Subject to and in accordance with the rules and conditions prescribed by the faculty board of enrolment, that board or the appropriate board of examiners may allow a candidate to undertake a supplementary examination in the subject concerned.

4.4 Where, pursuant to subsection 2.3, there is no terminal examination in a subject, or the terminal examination forms part only of the subject assessment, the chief examiner in that subject may, in addition to or in lieu of a supplementary examination, prescribe such other supplementary work for assessment as thought fit and, for the purpose of the remaining subsections of this section, a supplementary examination shall be deemed to include such supplementary assessment.

4.5 The faculty board of enrolment or the appropriate board of examiners may allow a candidate to sit for a special examination where:

4.5.1 a candidate has been prevented by illness or other serious cause from presenting for all or part of a terminal examination; or

4.5.2 the candidate's work during the academic year or performance in an examination or other assessment has been gravely affected by illness or other serious cause.

4.6 For those faculties which continue to require supplementary and special examinations to be held in the January-February period of each year, the Academic Board shall in each academic year specify a date or dates by which those supplementary and special examinations are required to be completed. The supplementary and special examinations shall be completed on or before the date or dates so specified.


Final honours examinations

5. Final examinations for admission to any degree of bachelor with honours may be held in accordance with the regulations governing the degree and shall otherwise be subject to these regulations.


Examiners

6.1 The chief examiner for each subject shall be the chairman of the department concerned or such other person as shall be appointed by the subject faculty board on the nomination of the chairman.

6.2 Such assistant examiners as are required may be appointed by the subject faculty board or the dean of that faculty on the nomination of the chairman of the department concerned provided that the appointment of any such examiner who is to be paid a fee shall be made by the subject faculty board.

6.3 The chief examiner for a subject shall be responsible for the preparation of such examination question papers as are required for the terminal, special and supplementary examinations in the subject, and where the chief examiner is not the chairman of the department, shall deliver such papers to the chairman for approval. In each case the examination paper shall be scrutinised by a person, other than the chief examiner, appointed by the chairman of the department and after it has been so scrutinised and, where required, after approval by the chairman, shall be transmitted to the registrar in the form and at the times required by the registrar.

6.4 Each chief examiner who is not the chairman of the department shall be responsible for the subject assessment of each candidate in the subject concerned and shall deliver such subject assessment to the chairman. The chairman of a department shall deliver to the registrar, in the form and at the times required by the registrar, all subject assessments for the chairman's department.

6.5 Where there is no terminal examination in a subject or where the terminal examination for that subject forms part only of the subject assessment for that subject, the chief examiner appointed pursuant to these regulations shall be responsible for all aspects of the subject assessment in that subject.


Fail marks verification

6A.1 Each faculty board must provide a fail marks verification procedure approved by the Academic Board.

6A.2 Save as otherwise provided in subsection 6A.3, all fail marks that contribute to a final subject fail result must be verified pursuant to the procedure provided under subsection 6A.1.

6A.3 Fail marks in respect of one or more pieces of subject work individually worth no more than 10% of a final subject mark do not require verification provided that the combined value of pieces of work exempt from verification does not exceed 30% of the final subject mark.


Board of examiners

7.1 For each faculty there must be a board of examiners consisting of -

7.1.1 the dean or the dean's nominee (who shall be chair);

7.1.2 at least one associate dean;

7.1.3 the chief examiners in the subjects taken by students enrolled in the faculty; and

7.1.4 any other persons appointed to the board by the faculty board or dean.


7.2 Each board of examiners shall be responsible for determining the results of the performances of all candidates enrolled in the faculty, and for transmitting those results to the registrar.

7.3 Each board of examiners may advise its faculty board on any matter relating to the method of assessment of candidates' performances.

7.4 A faculty board may divide its board of examiners into sections each with authority to determine results in particular subjects or groups of subjects, or to determine whether a candidate may sit for particular supplementary or special examinations.


Entry for examinations

8.1 Subject to Statute 3.5 - Administrative staff, the registrar shall be responsible for the administration of terminal, supplementary, special and final honours examinations.

8.2 The registrar may require candidates to enter for any examination in such manner and by such date as they may be directed.

8.3 The registrar may accept a late entry for an examination on payment of such late fee as the registrar may determine in accordance with rates prescribed by the Council.


Non-payment of compulsory fees

9. Where a candidate has not paid all compulsory fees (which expression includes late fees, the amenities fee and any hospital residential fee) due by him to the university, the registrar, after consultation with the dean of the faculty concerned, may:

9.1 direct that the candidate be excluded from sitting for any examinations; or

9.2 direct that the results obtained by the candidate in any examination be withheld.


Materials

10.1 No candidate shall take into an examination any material other than material approved by the chief examiner in the subject concerned. For the purpose of this section, the expression 'any material' shall include any bilingual dictionary.

10.2 Any material submitted by a candidate for the purposes of a terminal examination shall thereupon become the property of the university.


Commencement date

11. These regulations shall be of full force and effect from the twenty-seventh day of February 1989.


Repeal of previous regulations

 12. The regulations entitled 'Examinations regulations' made on the eleventh day of November 1974, as amended, shall be repealed on the twenty-seventh day of February 1989.

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