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Monash University Calendar
Regulations
Library Regulations
Regulations made pursuant to Statute 5.2 - The University Library
1. Interpretation
In these regulations unless the contrary intention appears -
'authorised staff member' means a library staff member
authorised for the particular purpose by a library officer;
'library' means the branch libraries, divisions and administrative
unit of Monash University Library;
'library officer' means the university
librarian, a library director and the librarian in charge of a branch
library;
'late return' means the failure to return library materials
as required by section 6;
'library staff member' means a person appointed
to the library staff on a full-time, part-time or casual basis;
'published' means
made known publicly through notices or advertisements.
2. Availability of
library facilities
Subject to these regulations, the facilities of the library are available
to -
2.1.1 members of Council, members of staff and students of the university;
and
2.1.2 other persons as determined by the university librarian from
time to time.
3. Removal of library materials
3.1 A person must not remove from the library -
3.1.1 library materials kept in a reference, reserve, rare books or special
collections area of the library and so catalogued, without the written
permission of a library officer or, in the case of rare books, the rare
books librarian;
3.1.2 any other library material -
3.1.2.1 unless the loan has been recorded
in accordance with current library procedures; or
3.1.2.2 without permission
in writing from a library officer.
3.2 Subject to subsection 3.3, periodicals
must not be removed from the library.
3.3 Periodicals specified as available
for borrowing may be borrowed, but only by a member of staff or a graduate
student or, in circumstances deemed exceptional by a library officer, a
final year undergraduate student.
4. Borrowing limits
The university librarian must from time to time determine in respect
of library materials in any category -
4.1.1 the number that a
borrower may have on loan; and
4.1.2 the period for which they may be
borrowed.
5. Borrower responsibility
During the period of a loan, the borrower of library materials is responsible
for their care and safekeeping.
6. Return of library materials
6.1 Library materials
on loan must be returned -
6.1.1 prior to the library closing time
on the due return date;
6.1.2 forthwith on demand made to the borrower personally
by a
library officer; or
6.1.3 as required by notice to the borrower from a library
officer or an authorised staff member.
6.2 A library officer or an authorised
staff member may, in accordance with procedures determined from time to
time by the university librarian, require the return of library materials.
7.
Reserve material
7.1 Reserve material may -
7.1.1 be used by a person in the library only
for a determined maximum period and thereafter only when the material
is not sought by another user, and in any case for only the determined
maximum period; and
7.1.2 with permission from a library officer, be borrowed
overnight.
7.2 A maximum period for the purposes of this section must be
determined and published by the university librarian.
8. Inspection
8.1 Where so required by a library officer or an authorised staff member,
a person, prior to leaving the library, must open for inspection any
bag, folder or other container which, in the opinion of the officer or
staff member, has the capacity to conceal library materials.
8.2 A person
leaving the library with library materials must produce them for inspection
on demand by a library staff member on duty at the exit or at the loans
desk.
9. Restrictions on library use
9.1 Except with the authority of a library officer, a person in the
library must not -
9.1.1 in a signed quiet area -
9.1.1.1 make any noise or cause any noise
to be made; or
9.1.1.2 be in possession of a mobile phone set otherwise
than to off;
9.1.2 in an area other than a signed quiet area -
9.1.2.1 make,
or cause to be made, more than a moderate level of noise or noise that
disturbs or has the potential to disturb any library user; or
9.1.2.2 be in possession of a mobile phone set otherwise than to vibrate or silent;
9.1.3 eat or be in possession of hot food;
9.1.4 in a reserve, special collections
or signed quite area or near a computer, eat or display cold food;
9.1.5 drink, or be in possession of, an alcoholic drink;
9.1.6 in a reserve or
special collections area or near a computer, drink from or be in possession
of a drink container without a lid;
9.1.7 smoke; or
9.1.8 secrete, hide, conceal or intentionally mis-shelve
any library materials.
9.2 A person in the library must comply with any
published instruction issued by the university librarian.
10. Sanctions
for failure to comply
10.1 An authorised staff member or a library officer who is of opinion
that a person has failed to comply with a provision of these regulations
may -
10.1.1 request the person to produce his or her identity card;
and
10.1.2 order the person to leave the library.
10.2 In subsection 10.1
'identity card' means the university's official identity card or any
other means of identification required to borrow library materials.
11.
Fines for late return
11.1 The university librarian may, from time to time, determine fines,
including accumulating fines, for late return and must cause any such
determination to be published.
11.2 In a case of late return, the university
librarian must cause notice requiring payment of the resulting fine to
be sent to the borrower concerned.
12. Replacement or repair liability
12.1 Where library materials -
12.1.1 are not returned as required
by notice under paragraph 6.1.3; or
12.1.2 are returned in a damaged
state -
irrespective of any fine payable under section 11, a library
officer or an authorised staff member may issue a notice requiring the
borrower to pay an amount determined by the university librarian to be
the cost of replacing or repairing the library materials, including a
processing charge.
12.2 The university librarian may, in any particular
case, reduce or remit an amount payable under this section.
13. Payment
An amount payable, and specified in a notice, under section 11 or 12
must be paid by the borrower concerned within 14 days of the notice date.
14. Entry or borrowing prohibition
Where a person has -
14.1.1 repeatedly -
14.1.1.1 returned library materials after the due return
date;
14.1.1.2 returned library materials in a damaged state; or
14.1.1.3 failed
to return library materials as required by section 6;
14.1.2 refused to
comply with a request or order under section 10; or
14.1.3 not paid an amount
within the time required by section 13 -
the university librarian,
after giving the person reasonable opportunity to be heard, may forbid
the person to enter the library or to borrow library materials or both,
for such period and on such conditions as the university librarian determines.
15.
Notice requirements
A notice to a person under these regulations must be given or sent to
the person and if sent, must be sent -
15.1.1 by post or hand delivery -
15.1.1.1 to the person's last known
residential address or, during an academic term, residential term address;
or
15.1.1.2 in the case of a member of staff of the university, to the
staff member's university address; or
15.1.2 by email to the person's -
15.1.2.1 university email account;
or
15.1.2.2 email account recorded by the library.
16. Delegation
The university librarian may delegate all or any of the powers and
functions of the university librarian to any other library officer or
to a library staff member.
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