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Monash University Calendar
Regulations
Academic Board Regulations
Part I - President and vice-presidents
1. Election
1.1 The members of the Academic Board must from time to
time elect -
1.1.1 one of their number to be the president of the
Academic Board; and
1.1.2 up to two of their number to be vice-presidents of the Academic
Board.
1.2 To be eligible for election as president or vice-president a member
must -
1.2.1 be nominated by two members of the Academic Board;
1.2.2 be a member of the academic staff; and
1.2.3 hold the rank of professor.
1.3. To be eligible for election as vice-president a member
must -
1.3.1 be nominated by two members of the Academic Board;
1.3.2 be a member of the academic staff; and
1.3.3 hold the rank of associate professor, reader or above.
2. Powers and duties
2.1 The president -
2.1.1 is chair of the Academic Board; and
2.1.2 is a member ex officio of any committee of the Academic Board.
2.2 A vice-president must assist the president in the
execution of his or her powers and duties, as directed by the president.
2.3 Where -
2.3.1 the president is unable to attend a meeting of the Academic Board;
2.3.2 the president is, for a brief period, unable to fulfil the responsibilities
of the office;or
2.3.3 there is a casual vacancy in the office of president -
the vice-president, or where there are two, the vice-president nominated
for the purpose by the vice-chancellor and president, will be acting president
at the meeting, during the brief period or until the casual vacancy is
duly filled, as the case requires.
3. Term of office
3.1 Subject to this section, the term of office of president and vice-president
is two years commencing 1 January following election.
3.2 A member who has held office as president or vice-president, other
than to fill a casual vacancy, is eligible for election to that office for
no more than one further term of two years.
3.3 After the expiration of his or her term of office, a president and a vice-president
shall remain a member of the Academic Board until 30 June in the following
year.
4. Casual vacancy
4 A casual vacancy in the office of president or vice-president occurs where
-
4.1.1 the president or vice-president -
4.1.1.1 sends a signed statement of resignation to the vice-chancellor and
president;
4.1.1.2 is absent from the university for a period exceeding three months;
4.1.1.3 ceases to be a member of the staff of the university;
4.1.1.4 dies; or
4.1.2 the term of office is terminated by a formal resolution of the Academic
Board passed by two-thirds of the members present and voting.
4.2 Where a casual vacancy occurs in the office of president or vice-president,
the members of the Academic Board must elect an eligible member to fill the
office for the balance of the term.
4.3 Where a member of the Academic Board, other than an ex officio
member, is elected to the office of president or vice-president, a casual vacancy
occurs in the office of member of the board previously held by the member.
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Part II - Term of office of Academic Board members
5 . Term of office
5.1 Subject to subsection 5.2, the term of office of a member
of the Academic Board (other than the members referred to in section 26(1) of
the Act and the members appointed under section 3.1 of Statute 2.2) is two years
commencing 1 July following election or appointment.
5.2 The term of office of a student member of the board is one year
commencing January in the year following election.
5.3 A member of the Academic Board is eligible for re-election or
appointment subject to remaining qualified.
6. Casual Vacancy – elected member
6.1 A casual vacancy in the office of an elected member of the Academic Board
(other than the members referred to in section 26(1) of the Act and the members
appointed under section 3.1 of Statute 2.2) occurs where a member -
6.1.1 sends a signed statement of resignation to the president of the board;
6.1.2 is absent from three consecutive ordinary meetings of the board without
special leave granted by the board at or before the last of those three
meetings; or
6.1.3 ceases to hold any qualification required for membership under section
3.2 of Statute 2.2 -
or where for any reason a vacancy in the office of an elected member occurs
otherwise than by the expiration of the member’s term of office.
6.2 Where -
6.2.1 at an election under any of paragraphs 3.2.2, 3.2.3 and 3.2.4 of Statute
2.2 no member, or an insufficient number of members, is elected; or
6.2.2 an election under any of paragraphs 3.2.2, 3.2.3, and 3.2.4 of Statute
2.2 should have been but has not been held -
a casual vacancy is deemed to have occurred in each office of member of the
Academic Board not so filled.
6.3 Where a casual vacancy occurs three months
or less before the expiration of the term of office of a member of the
Academic Board, it shall not be filled.
6.4 Where a casual vacancy occurs more than three months before the expiration
of the term of office of a member of the Academic Board, it must be filled
by an appropriately qualified person appointed, in the case of –
6.4.1 a member appointed under paragraph 3.2.1 of Statute 2.2,
by the faculty;
6.4.2 an academic staff member elected under paragraph 3.2.2
of Statute 2.2, by the relevant faculty board;
6.4.3 a director elected under
paragraph 3.2.3 of Statute 2.2, by the directors referred to in that paragraph;
and
6.4.4 a student, by election by the relevant body of students.
6.5 Where a member of the Academic Board resigns office
and the resignation is to take effect at a later date, a person may be
appointed under subsection 6.4 before that date to fill the vacancy when
it arises.
6.6 A member appointed to fill a casual vacancy is entitled
to hold office -
6.6.1 for the balance of the term of office of the
member replaced; or
6.6.2 in the case of a deemed casual vacancy under
subsection 6.2, as if duly elected at the election concerned.
7 Vacancy on expiration of term
of an elected member
7 A vacancy on the expiration of an elected member's term of office
must be filled by an election held before that expiration.
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Part III - Meetings and proceedings
8 Secretary
8 The Academic Board may appoint an officer of the university to be secretary
to the board.
9 Meetings
9 An ordinary meeting of the Academic Board must be held at least four times
each year.
9.2 A special meeting of the Academic Board must be held -
9.2.1 when so directed by the vice-chancellor and president; or
9.2.2 on the written request of the chancellor or ten members of the board.
9.3 The secretary must give at least seven days notice of a meeting of the
Academic Board to each member of the board, specifying the time, place and
agenda of the meeting.
10 Quorum
10.1 A quorum at a meeting of the Academic Board is one third of the
members.
10.2 A quorum at a meeting of a committee of the Academic Board is as follows
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10.2.1 two members, where the committee has three members;
10.2.2 four members, where the committee has four to ten members;
10.2.3 five members, where the committee has eleven to fifteen members; and
10.2.4 one-third of the members, taken to the nearest whole number, where the
committee has sixteen or more members.
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