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Monash University Calendar
Regulations
Academic Board Regulations
Part I - President and vice-presidents
1. Election
1.1 The members of the Academic Board must from time to time elect -
1.1.1 one of their number to be the president of the Academic Board; and
1.1.2 up to two of their number to be vice-presidents of the Academic Board.
1.2 To be eligible for election as president or vice-president a member must
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1.2.1 be nominated by two members of the Academic Board;
1.2.2 be a member of the academic staff; and
1.2.3 hold the rank of associate professor or above.
2. Powers and duties
2.1 The president -
2.1.1 is chair of the Academic Board; and
2.1.2 is a member ex officio of any committee of the Academic Board.
2.2 A vice-president must assist the president in the execution of his or her
powers and duties, as directed by the president.
2.3 Where -
2.3.1 the president is unable to attend a meeting of the Academic Board;
2.3.2 the president is, for a brief period, unable to fulfil the responsibilities
of the office;or
2.3.3 there is a casual vacancy in the office of president -
the vice-president, or where there are two, the vice-president nominated for
the purpose by the vice-chancellor and president, will be acting president
at the meeting, during the brief period or until the casual vacancy is duly
filled, as the case requires.
3. Term of office
3.1 Subject to this section, the term of office of president and vice-president
is two years commencing 1 January following election.
3.2 A member who has held office as president, other than to fill a casual
vacancy, is not eligible for re-election to the office.
3.3 After the expiration of his or her term of office, a president and a vice-president
shall remain a member of the Academic Board until 30 June in the following
year.
4. Casual vacancy
4 A casual vacancy in the office of president or vice-president occurs where
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4.1.1 the president or vice-president -
4.1.1.1 sends a signed statement of resignation to the vice-chancellor and
president;
4.1.1.2 is absent from the university for a period exceeding three months;
4.1.1.3 ceases to be a member of the staff of the university;
4.1.1.4 dies; or
4.1.2 the term of office is terminated by a formal resolution of the Academic
Board passed by two-thirds of the members present and voting.
4.2 Where a casual vacancy occurs in the office of president or vice-president,
the members of the Academic Board must elect an eligible member to fill the
office for the balance of the term.
5. Casual vacancy in former office
5.1 Where a member of the Academic Board, other than an ex officio
member, is elected to the office of president or vice-president, a casual vacancy
occurs in the office of member of the board previously held by the member.
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Part II - Term of office of Academic Board members
6. Term of office
6.1 The term of office of an elected member of the Academic Board is -
6.l.1 in the case of a professor or an academic staff member, two years commencing
1 July following election; and
6.1.2 in the case of a student member of the board, one year commencing January
in the year following election.
6.2 An elected member of the Academic Board is eligible for re-election subject
to remaining qualified.
7 Vacancy on expiration of term
7 A vacancy on the expiration of an elected member's term of office must
be filled by election within four months before that expiration.
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Part III - Meetings and proceedings
8 Secretary
8 The Academic Board may appoint an officer of the university to be secretary
to the board.
9 Meetings
9 An ordinary meeting of the Academic Board must be held at least four times
each year.
9.2 A special meeting of the Academic Board must be held -
9.2.1 when so directed by the vice-chancellor and president; or
9.2.2 on the written request of the chancellor or ten members of the board.
9.3 The secretary must give at least seven days notice of a meeting of the
Academic Board to each member of the board, specifying the time, place and
agenda of the meeting.
10 Quorum
10.1 A quorum at a meeting of the Academic Board is thirty members.
10.2 A quorum at a meeting of a committee of the Academic Board is as follows
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10.2.1 two members, where the committee has three members;
10.2.2 four members, where the committee has four to ten members;
10.2.3 five members, where the committee has eleven to fifteen members; and
10.2.4 one-third of the members, taken to the nearest whole number, where the
committee has sixteen or more members.
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