Global Emails

The Media Communications Unit is responsible for the distribution of global emails throughout the University. Global emails are used to facilitate communication and ensure that all staff receive important announcements.

Urgent Global Emails

These alert staff to significant announcements of an urgent nature, such as IT virus or system warnings, health and safety, security issues, and important messages from the Office of the Vice-Chancellor or the Deputy Vice-Chancellors.

Urgent global emails may only be sent once the relevant divisional director has given approval regarding its content.

Monash Memo Online

Monash Memo Online is sent to all staff via global email every Wednesday. In addition to the news articles written by the Media Communications staff, Memo Online includes links to Employment, What's On and news sites from a range of Faculties, Campuses and Support Services.

Notices and Advertising

Notices and Advertisements are distributed every Wednesday as part of Monash Memo. Only Monash affiliated items can be included. There are four sections in which an item can appear:

• Notices cover announcements and activities. Examples may include notices from ITS, OHSE, Student and Staff Services, Security and Traffic and Performing Arts;


• Conferences, lectures and seminars;


• Participants sought. Examples may include survey or study trial notices. All notices involving human trials must include the ethics approval number (not for publication);


• Advertisements cover items such as sales (eg The Bookshop, Monash Club), special deals, sports and recreation information, short courses and tickets to performances.

The deadline for Notices and Advertising is 12pm Friday for the following Wednesday's edition of Monash Memo.

Submitting Items

Staff needing to alert the university to an urgent matter through a global email should first contact the Media Communications unit on extn 34840.

Staff wanting items included in the Notice or Advertising Bulletins sections of Monash Memo should send the information to global.emails@adm.monash.edu.au.

For those submitting events, seminars or guest lectures to be promoted within the University community please include the following information: host of the event (eg Monash Asia Institute), title of the event, location, date and time, brief event description and a contact extenstion, website or email address for people wanting further information. A 150 word limit applies.

Staff should highlight any time sensitive information to ensure outdated emails are not distributed.

If you are uncertain into which category an item falls, contact Media Communications for clarification on extn 34840.

Deadlines

Due to a high demand for this service, Media Communications cannot guarantee inclusion in the email bulletins, but will endeavour to meet all requests.

Media Communications reserves the right to determine the suitability of any global email request.

Global emails to students

A separate framework exists for student global emails. Submissions for emails to be sent to all students should be emailed to Gerard Toohey, Manager, Student Administration, Student and Staff Services, gerard.toohey@adm.monash.edu.au.