Creating and Setting Groups

Role: Lecturers and Designers

The Group Manager tool allows Groups to be created for Assignment or Study purposes. Members can be added to the Groups created. Groups can then be linked to Group Assignments. You can access Group Manager in the Teach tab. In order to see the Teach tab you require Lecturer access. In order to create Group Assignments, you require to use the Build tab. In order to see the Build tab, you require Designer access.

Create a Custom Group
Create Multiple Groups
Create a Group with Sign up Sheets
Link a Group Assignment

1. To go to the Group Manager, click on the Teach tab.

2. Click on Group Manager under Instructor Tools.

In the Group Manager, there are three options to create groups. Under the Custom Group option, a single group can be created, and members added to it. In the Multiple Groups option, multiple groups can be created, and members can be added later, or distributed randomly. In the Create Groups with Sign Up Sheets option, Groups with Sign up Sheets can be created, and members can sign up to a group.

Create a Custom Group

1.  To create a Custom Group, click the button next to Create a Custom Group, in the Group Manager box.

2. Click Continue

2.  In the Create Custom Group box, add a name for the Group, and optionally add a description.

3. Click on Add members to add individual members to the Custom Group.

4. Click Save.

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Create Multiple Groups

Multiple groups can be created in which members can be added later.

1. In the Create Groups box, select the Create Multiple Groups option

2. Click Continue

3. Under Group Information, in the Word or phrase all group names start with text box, enter a unique word or phrase with which all group names should begin

4. Optionally, you can add a description in the Default Description box for each group. This description can later be edited.

5. Under How should the Groups be Created, if you want to create a number of empty groups with members to be added later, select that option.

6. In the Number of Groups text box, enter the number of groups to be created.

7. If you want to create groups with members, and randomly distribute the students in groups, select that option.

8. Under Set Up groups, choose to set up by the number of groups, or by the number of students in each group.

9. Choose one of the options under What should be Done with Any Extra Members

10. Click Continue

Create Groups with Sign up Sheets

1. To create Groups with Sign up Sheets, select Create Groups with Sign up Sheets

2. Click Continue

3. Enter the number of groups

4. Enter Word or phrase all group names will start with

5. Optionally , add a brief description to describe the Groups

6. Enter the Maximum number of students per group

7. Tick the box Allow Students who have not yet joined a group to see names of group members, to allow students to see who has signed up to which Groups.

In  Sign up Sheet settings

8. Enter the Sign up Sheet title

9. Enter the Sign up Sheet Instructions

10. Place the Sign up Sheet on the Homepage by selecting the option from the Select menu.

11. Click Continue.

12. In the Confirm Created Groups window, confirm the created groups. Rename the groups if desirable.

13. Add or edit Descriptions in the Description box.

14. Edit the maximum number of students, if required.

15. Click Save.

16. The Groups are now added to the Group Manager

A link appears on the Home Page for the Group Sign up sheet

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Link a Group Assignment to the Groups

Tip: In order to link a Group Assignment to Group/s, Group/s have to be created in advance.

A Group Assignment can be created following the steps set out for creating individual Assignments. For more details on creating an Assignment, please see the Learning Card on Creating and Editing Assignments.

In the Create Assignment box

1. Add a Title, Description, and Submission format, following the Steps set out in the Learning Card on Creating and Editing Assignments.

2. Under Assignment Recipients, select the option Groups of Students and click Select Groups.

3. Select the Groups to be linked to the Group Assignment

4. Click Save

5. You can click Edit Group Instructions to edit or add any instructions to the groups.

6. Add Dates and Grading Options following the Steps set out in the Learning Card on Creating and Editing Assignments.

7. Click Save

8. Link the Group Assignment to the Homepage by ticking the box next to Group Assignment, and selecting the Home Page option under Select.

Tip: The Assignment will remain hidden from students, until the groups have been created and members added.

Optionally, all content relating to the Group Assignment, such as the Group Sign up Sheet, the Group Assignment, Learning Modules containing material for the Group Assignment, can be set up in a Folder titled Group Assignment on the Home Page.

For more details on creating Folders, and Learning Modules, see Learning Guides on Creating Folders and Creating Learning Modules.

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