Creating and managing Media Library Collections

Role: Designers

The Media Library tool provides a database of text, image, audio or video files that may be viewed by staff and students within the unit.

Mac users: it is recommended that you use Safari as your browser when uploading files.

Create a media library collection
Create new entries
Add existing entries
Allow others to add media library entries

Create a media library collection

1. Click on the Build tab.

2. Go to the Home Page, folder or learning module where you wish to create a link to a new media library collection.

3. Click on the Add Content Link button at the top of the window.

4. Select Media Library Collection from the drop-down list.

5. Click on Create Media Library Collection.

6. In the Create Collection window:

• Type in a Title.
• Click on the Enable HTML Creator button if this is not already activated.
• Type or paste content in the Description field.
• Click on the circle next to Show Item or Hide Item , as required.
• If required, click on the circle next to Allow Student to create entries in this category. Note: this option will only be available if you have turned on the option for others to add media library entries. For further information, refer to Allow others to add media library entries in this guide.
• Type appropriate words in the Keywords field.

7. Click Save.

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Create new entries

1. Click on the Build tab.

2. Click on Media Library in the Course Tools menu.

3. Click on the relevant media library collection title.

4. Click on Create Entry.

5. In the Create Entry window:

• Type in a Title.
• If required, click on the box next to Display in italic.
• Click on the Enable HTML Creator button if this is not already activated.
• Type or paste content in the Description field.
• To add an image or file, click on the Browse button. Then click on the My Computer icon and browse to the relevant file. Click on Open.
• Type appropriate words in the Keywords field.
• Display the entry in a collection by clicking on the box next to the relevant collection(s).
• Click Save.

6. All images in the media library collection will now load with thumbnail prints - this may take a little time.

Note: As it does take some time to load all thumbnail images when opening a media library collection, you may prefer to restrict the number of images per collection.

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Add existing entries to a collection

1. Click on the Build tab.

2. Click on Media Library in the Course Tools menu.

3. Click on the relevant media library collection title.

4. Click on Add Existing Entries.

5. Click on the box(es) next to the entry(ies) you wish to add.

6. Click on Add Selected.

7. All images in the media library collection will now load with thumbnail pictures - note that this may take a little time.

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Allow others to add media library entries

1. Click on the Build tab.

2. Click on Manage Course in the Course Tools menu.

3. Click on Settings .

4. Under Tools, click on Media Library.

5. Click on the circle next to true in relation to Allow Media Library entries to be created by roles other than designer.

6. Click Save Values.

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