Appendix J:

Section 1:

Faculty-specific provisions for confirmation applying to all doctoral students notified of their confirmation milestone by the MIGR Office on or before 31 December 2014

Students notified of their confirmation by the MIGR Office on or after 1 January 2015 are to refer to Section 2.

(Please contact the MIGR Office on migrcandidature@monash.edu if you are unsure if these provisions apply to you).

Confirmation:

Monash Injury Research Institute

A budget is required for the research project.

Monash Sustainability Institute

Please refer to the university-wide requirements.

Faculty of Art, Design & Architecture

In addition to the university-wide requirements the Faculty of Art, Design & Architecture has specific requirements in relation to confirmation. Please note that students may be required to complete some program requirements prior to confirmation. See Graduate Research Program Plans for more information

Course Minimum period prior to confirmation Oral Written submission
PhD (Visual Arts) As with uni-wide requirements (Section 3.10.1.1) A 20-minute oral presentation on the research project is given informally at the main PhD seminar, followed two weeks later by a formal presentation to panel. Members of the review panel are required to attend the later presentation.
The oral presentation explores the visual research undertaken to date and anticipated future research program directions.
The presentation should be supported by a minimum 3000-word draft chapter and 1000-word summary report (including timelines etc)
Transfers Minimum enrolment 9 months EFT. An intention to transfer application must be made to the Faculty Committee of Graduate Studies with supporting statement from supervisor prior to proceeding to transfer. As with PhD In addition to generic progress report requirements a minimum 3000-word draft exegesis chapter is required.

Faculty of Arts

PhD programs in Arts have specific requirements in relation to the written submission (the timing of confirmation and the oral requirements are the same as the university-wide requirements. Please note that students may be required to complete some program requirements prior to confirmation. See Graduate Research Program Plans for more information.

Course Written submission
PhD 7000 to 10,000 word report
Upgrades 7000 to 10,000 word report plus a chapter of their thesis
PhD (Music Performance) A detailed written research proposal of 3000-4000 words and at least 30 minutes of live presentation which will constitute the Year 1 recital.
PhD (Music Composition) A detailed written research proposal of 3000-4000 words and at least one completed composition that is to be included in the final portfolio for examination.
PhD (Creative Writing)

A detailed written document comprising material that focuses on the two parts of the thesis (the creative component and the exegetical).
 
The student should submit:

  • a segment of the creative component and/or work in progress that focuses on the overall creative project;
  • material that focuses on the exegesis. This section should engage with the creative and theoretical context of the overall project and the relationship between the creative component and the exegesis; and
  • a research plan and timeline for each component.

The total length of the documents submitted should be approximately 10,000 words. The material presented must be focused on the creative component and the exegesis in an approximately 50-50% split, with some flexibility of 60/40 (Creative component and exegesis) respectively in the required words.

Both components should engage with:

- Title of research project

- Statement of the research question
(i) introduction
(ii) research question or hypothesis
(iii) subsidiary questions
(iv) review of relevant research in theory and practice
The Method of Inquiry
(i) framework of creative component
(ii) theoretical and conceptual framework
(iii) analytical techniques
(iv) creative and research approach/design
(v) the relationship between the practical and critical components within the overall project.
The submission must include
- Time-table for completing the overall research project
- Brief Bibliography
- List of publications/productions produced during probationary enrolment if applicable)
PhD (Translation Studies)

An oral presentation and a written submission of approximately 10,000 words.

The written submission must include

  • a segment of the translation component and/or work in progress that focuses on the overall translation project of between 4-6,000 words;
  • material that focuses on the exegesis (this section should engage with the translation and theoretical context of the overall project and the relationship between the translation component and the exegesis) of between 4-6,000 words; and 
  • a research plan and timeline for each component. 

Note: The material presented must be focused on the translation component and the exegesis in an approximately 50/50% split, with some flexibility of 60/40 (Translation component and exegesis) respectively in the required words.

Both components should engage with:

- Title of research project

- Statement of the research question

(i) introduction
(ii) outline of translation component
(iii) research question or hypothesis of exegesis
(iv) subsidiary questions
(v) review of relevant exegetical research in theory and practice

 - The Method of Inquiry

(i) framework of translation component
(ii) theoretical and conceptual framework
(iii) translation strategy and approaches
(iv) the relationship between the practical and critical components within the overall project

The submission must also include:

- Time-table for completing the overall research project
- Brief bibliography
- List of publications/productions produced during probationary enrolment (if applicable)

Faculty of Business and Economics

The Faculty of Business and Economics has no specific requirements in relation to the oral and written submissions for confirmation (see university-wide requirements in Section 3.10.1.1) but has coursework completion requirements prior to confirmation. Please note that students may be required to complete some research skills training and research coursework requirements prior to confirmation. See Graduate Research Program Plans for more information.

Course Pre-confirmation requirement
PhD Compulsory coursework units to be completed, with a mark of not less than 70%, prior to confirmation
Transfers Students transferring to the PhD must satisfy the coursework requirements for the PhD for their discipline, prior to transfer.

Faculty of Education

In addition to the university-wide requirements, the Faculty of Education has the following requirements in relation to the written submission for confirmation:

Course Written submission
PhD No more than 10,000 word progress report and research proposal.
Transfers No more than 10,000 word progress report and research proposal.

Faculty of Engineering

In addition to the university-wide requirements, the Faculty of Engineering has specific oral and written requirements in relation to confirmation, including a pre-confirmation requirement.

Course Minimum period Oral Written submission
PhD
Pre-confirmation requirement
6 months of full-time enrolment (or equivalent) review with departmental Director of Research Training Verbal discussion between student and the departmental Director of Research Training to establish that the enrolment is on track and to identify and address any issues early in the enrolment No written requirement
PhD and upgrading students 10-12 months of full-time enrolment (or equivalent) A 20-minute oral presentation (open to academia and the public) covering:
  • Literature Review
  • Research completed to date
  • Research issues to be addressed during the PhD
  • Proposed research plan
  • Timetable
  • Statement of possible research implications
Between 5000 to 7500 words comprising a timeline and:
  • Title of research report/thesis
  • Table of Contents
  • Abstract
  • Introduction
  • Literature Review
  • Research Aims
  • Preliminary Research
  • Proposed Research
  • Contributions of the proposed research
  • Communication of results
  • Timetable
  • References

Faculty of Information Technology

The Faculty of Information Technology has no additional requirements for confirmation over and above the university-wide requirements. Please note that students may be required to complete some research skills training and research coursework requirements prior to confirmation. See Graduate Research Program Plans for more information.

Faculty of Law

The Faculty of Law has specific requirements in relation to the written submission for the confirmation process.

Course Written submission
PhD 1000-word progress report plus an example of the student’s written work of up to 7000 words, to be negotiated with the supervisor. A chapter from the thesis is preferable.
Transfers Transferring from LLM (Research) or MPhil to PhD requires completion of two (draft) chapters at the time of confirmation in addition to a progress report.
Doctor of Juridical Science
(SJD)
A research proposal/thesis outline (minimum 1000 words) plus an example of written work, negotiated with the supervisor, of up to 7000 words (this can include research assignments completed in the coursework component).

Faculty of Medicine, Nursing and Health Sciences

The Faculty of Medicine, Nursing and Health Sciences requires all its Higher Degree by Research Students to submit a progress report of a minimum of 3000 words. Students are advised to check with their individual School or Department for local requirements.

Faculty of Pharmacy and Pharmaceutical Sciences

The Faculty of Pharmacy and Pharmaceutical Sciences has no faculty specific requirements - however all students are required to meet with the Associate Dean Research Training once confirmation is complete.

Faculty of Science

The Faculty of Science requires all Higher Degree by Research students to submit a brief literature review and research project plan in the first 3-6 months of enrolment. Please note that students may be required to complete some research skills training and research coursework requirements prior to confirmation. See Graduate Research Program Plans for more information.

Section 2:

Faculty-specific provisions applying to all doctoral students from 1 January 2015

Please note: doctoral students notified of their confirmation milestone by the MIGR Office on or before 31 December 2014 are to refer to the provisions for confirmation outlined in Section 1 above)

(Please contact the MIGR Office on migrcandidature@monash.edu if you are unsure if these provisions apply to you).

Confirmation:

Mid Candidature Review / Progress Review

Pre-Submission Seminar / Final Review

 

Confirmation:

Monash Injury Research Institute

The report should include a proposed budget for the research project. Please contact MIRI for additional requirements.

Monash Sustainability Institute

Please note that students may be required to complete some program requirements prior to the Confirmation milestone. See the Monash Doctoral Program website for more details.

Students should also contact MSI for specific Confirmation process and report requirements.

Faculty of Art, Design & Architecture

Generic requirements
A minimum 20-minute oral presentation at a departmental seminar and/or viva voce is required. Members of the review panel should be in attendance. The oral presentation should explore the research undertaken to date and the anticipated future directions of the research program.

A progress report and publication list (if applicable) should be submitted by the student at least one week prior to the presentation. 

A suggested format for the report is as follows:

  • Title of research report/thesis
  • Statement of the research problem(s)
    1. Introduction
    2. research question or hypothesis
    3. subsidiary questions
    4. review of relevant research and theory
  • The procedure
    1. theoretical and conceptual framework
    2. analytical techniques and research design
  • Timetable for completing the research report/thesis and a detailed statement of progress to date
  • Brief bibliography
  • List of publications produced during probationary enrolment (if applicable).

In addition to the generic requirements, the Faculty of Art, Design & Architecture has specific requirements in relation to confirmation. Please note that students may be required to complete some program requirements prior to the Confirmation milestone. See the Monash Doctoral Program website for more details.

PhD (Visual Arts)

  • Oral: A 20-minute oral presentation on the research project with emphasis on a discussion of the research question and methodology. The oral presentation should explore the research undertaken to date and anticipated future research program directions.
  • Written submission to include a:
    1. 1000-word summary report (including: project plan and time-line and summary of project progress and/or issues to date) and
    2. 3000-word draft chapter.
    Written documentation to be submitted no less than two weeks prior to the planned date of the milestone/progress review.

Transfers

  • Minimum period prior to confirmation: Minimum enrolment 9 months EFT and successful completion of core coursework units. An intention to transfer application must be made to the Faculty Graduate Research Committee with supporting statement from supervisor prior to proceeding to transfer.
    Written submission: As for PhD confirmation requirements above.

Faculty of Arts

Please note that students may be required to complete some program requirements prior to the Confirmation milestone. See the Monash Doctoral Program website for more details.

PhD
  • Written submission: minimum of 7,000 words.
  • A minimum 20-minute oral presentation at a departmental seminar and/or viva voce is required.
Transfers
  • Written submission: minimum of 7,000 words.
  • Timeline for the completion of the project.
  • Chapter outline.
  • A 20-minute oral presentation.
PhD (Music Performance)
  • Written submission: A detailed written research proposal of 3,000-4,000 words;
  • At least 30 minutes of live presentation which constitutes the Year 1 recital.
PhD (Music Composition)
  • Written submission: A detailed written research proposal of 3,000-4,000 words;
  • At least one completed composition that is to be included in the final portfolio for examination.
PhD (Creative Writing)
A detailed written document comprising material that focuses on the two parts of the thesis (the creative component and the exegetical).
 
The student should submit:
  • A segment of the creative component and/or work in progress that focuses on the overall creative project;
  • Material that focuses on the exegesis. This section should engage with the creative and theoretical context of the overall project and the relationship between the creative component and the exegesis; and
  • A research plan and timeline for each component.
The total length of the documents submitted should be approximately 10,000 words. The material presented must be focused on the creative component and the exegesis in an approximately 50-50% split, with some flexibility of 60/40 (Creative component and exegesis) respectively in the required words. 

Both components should engage with:
  • Title of research project
  • Statement of the research question:
    1. introduction
    2. research question or hypothesis
    3. subsidiary questions
    4. review of relevant research in theory and practice
  • The Method of Inquiry:
    1. framework of creative component
    2. theoretical and conceptual framework
    3. analytical techniques
    4. creative and research approach/design
    5. the relationship between the practical and critical components within the overall project.

The submission must include

  • Time-table for completing the overall research project
  • Brief Bibliography
  • List of publications/productions produced during probationary enrolment if applicable).

PhD (Translation Studies)
An oral presentation and a written submission of approximately 10,000 words.

The written submission must include:

  • a segment of the translation component and/or work in progress that focuses on the overall translation project of between 4,000 -6,000 words;
  • material that focuses on the exegesis (this section should engage with the translation and theoretical context of the overall project and the relationship between the translation component and the exegesis) of between 4-6,000 words; and 
  • a research plan and timeline for each component. 

Note: The material presented must be focused on the translation component and the exegesis in an approximately 50/50% split, with some flexibility of 60/40 (Translation component and exegesis) respectively in the required words.

Both components should engage with:

  • Title of research project
  • Statement of the research question
    1. introduction
    2. outline of translation component
    3. research question or hypothesis of exegesis
    4. subsidiary questions
    5. review of relevant exegetical research in theory and practice
  • The Method of Inquiry
    1. framework of translation component
    2. theoretical and conceptual framework
    3. translation strategy and approaches
    4. the relationship between the practical and critical components within the overall project
The submission must also include:
  • Time-table for completing the overall research project
  • Brief bibliography

List of publications/productions produced during probationary enrolment (if applicable).

Faculty of Business and Economics

PhD
The Faculty of Business and Economics requires all Graduate Research Students to complete compulsory coursework units, with a mark of not less than 70% prior to confirmation.
Graduate Research Students are required to submit a progress report of a 3,000 – 8,000 word depending on the discipline area. Students are advised to check with their enrolling academic unit for local requirements.

Transfers

Students transferring to the PhD must satisfy the coursework requirements for their discipline with a mark of not less than 70%, prior to transfer.
Students are to refer to their academic unit’s Graduate Research Program Handbook for more information. (If you do not have a copy of this document, please contact your graduate research administrator).

Faculty of Education

PhD

  • A 20-minute oral presentation
  • Written submission: No more than 10,000 word research proposal and progress report, along with a timeline to completion.
Transfers
  • A 20-minute oral presentation

A substantial report and research proposal of approximately 10,000 words with extended literature, theory and methodology sections, along with a timeline to completion.

Faculty of Engineering

The Faculty of Engineering has specific oral and written requirements in relation to confirmation, including a pre-confirmation requirement.

PhD (pre-confirmation requirement)

  • Minimum period: 6 months of full-time enrolment(or equivalent) review with departmental Director of Research Training;
  • Oral: Verbal discussion between student and the departmental Director of Research Training to establish that the enrolment is on track and to identify and address any issues early in the enrolment.

PhD and upgrading students

  • Minimum period: 10-12 months of full-time enrolment (or equivalent);
  • Oral: A 20-minute oral presentation (open to academia and the public) covering:
    • Literature Review
    • Research completed to date
    • Research issues to be addressed during the PhD
    • Proposed research plan
    • Timetable
    • Statement of possible research implications;
  • Written submission: Between 5000 to 7500 words comprising a timeline and:
    • Title of research report/thesis
    • Table of Contents
    • Abstract
    • Introduction
    • Literature Review
    • Research Aims
    • Preliminary Research
    • Proposed Research
    • Contributions of the proposed research
    • Communication of results
    • Timetable
    • References.

Faculty of Information Technology

Generic requirements

A minimum 20-minute oral presentation at a departmental seminar and/or viva voce is required. Members of the review panel should be in attendance. The oral presentation should explore the research undertaken to date and the anticipated future directions of the research program.

A progress report and publication list (if applicable) should be submitted by the student at least one week prior to the presentation.

A suggested format for the report is as follows:

  • Title of research report/thesis
  • Statement of the research problem(s)
    1. Introduction
    2. research question or hypothesis
    3. subsidiary questions
    4. review of relevant research and theory
  • The procedure
    1. theoretical and conceptual framework
    2. analytical techniques and research design
  • Timetable for completing the research report/thesis and a detailed statement of progress to date
  • Brief bibliography
  • List of publications produced during probationary enrolment (if applicable).

The progress report should be a minimum of 1000 words.

Please note that students may be required to complete some program requirements prior to the Confirmation milestone. See the Monash Doctoral Program website for more details.

Faculty of Law

Generic oral presentation requirements

A minimum 20-minute oral presentation at a departmental seminar and/or viva voce is required. Members of the review panel should be in attendance. The oral presentation should explore the research undertaken to date and the anticipated future directions of the research program.

The Faculty of Law has specific requirements in relation to the written submission for the confirmation process.

PhD

  • Written submission: 1,000-word progress report plus an example of the student’s written work of up to 7,000 words, to be negotiated with the supervisor. A chapter from the thesis is preferable.

Transfers

  • Written submission: Transferring from MPhil to PhD requires completion of two (draft) chapters at the time of confirmation in addition to a progress report.

Doctor of Juridical Science (SJD)

Written submission: A research proposal/thesis outline (minimum 1,000 words) plus an essay on the topic which is approved by the supervisor and is related to the thesis (minimum 3,000 words). This written submission forms part of the assessment of LAW6300 “Doctor of Juridical Science seminar”.

Faculty of Medicine, Nursing and Health Sciences

The Faculty of Medicine, Nursing and Health Sciences requires all doctoral students to undergo a
Faculty Review at 6 months (EFT). Students are advised to check with their enrolling academic unit for local requirements.

The Faculty of Medicine, Nursing and Health Sciences requires all Graduate Research Students to submit a progress report of a minimum of 3,000 words. Students are advised to check with their enrolling academic unit for local requirements.

Faculty of Pharmacy and Pharmaceutical Sciences

Oral Presentation. A minimum 20-minute oral presentation at a theme/centre seminar is required. Members of the review panel should be in attendance. The oral presentation should explore the research undertaken to date and the anticipated future directions of the research program.
Confirmation Report. The candidate will prepare a progress report that includes: (a) an introduction, which represents an expanded literature review that summarizes existing knowledge and identifies knowledge gaps that will be addressed; (b) statement of hypotheses and specific aims; (c) an updated progress report of work accomplished to date, including results and discussion, as well as conclusions; (d) updated plans for future work, including a timetable to completion (in table form); (e) materials and methods/experimental (f) bibliography; (g) list of publications from candidate (papers and abstracts); and (h) list of presentations made by candidate.
The Confirmation Report should be single spaced, Times Roman 12 point font, A4 paper, with 2 cm margins. The Confirmation Report (sections a-d) should not exceed 30 pages, including figures. The document should be submitted to all Panel members one week before the meeting (PDF or Word documents).

The Panel meeting will be run in the following way:

  • The Panel Chair will run the meetings. Typical meetings will be for 1 hr and should follow the format prescribed below.
  • The candidate will make an initial presentation, usually with slides.
  • The Panel will engage in a discussion with the candidate about their presentation and written documents they have prepared. The discussion will include assessment of the candidate’s general knowledge of their field.
  • The Panel will review the candidate’s fulfilment of their program requirements.
  • The supervisors will leave so that the Panel can discuss with the candidate, in confidence, any matters of concern to the candidate.
  • The supervisors will return and the candidate will leave for any further discussion.
  • The candidate will return and be informed of the outcome of the meeting, which will also be communicated by the appropriate Milestone Report Form.

Faculty of Science

The Faculty of Science requires all graduate research students to complete an Initial Project Review in the first 3-6 months of enrolment. The initial project review is the first formal review of a graduate research student’s academic performance to ensure that the student is on track and focused from the very beginning of their candidature. It is also a great opportunity for the candidate and their supervisory team to receive feedback from the student review panel on the project design, progress-to-date and general research direction. Students are required to submit a brief Research Plan including a preliminary literature review.

Please note that students are required to complete the following prior to confirmation:

  • Faculty of Science Induction
  • Faculty of Science Initial Project Review
  • Research Integrity (online module)
  • Professional Development (Graduate Researcher Development and Discipline Enhanced Development activities)

The following requirements must be completed as part of the confirmation process:

* Oral presentation (20-30 minutes) at a seminar in the presence of the Milestone Review Panel
* Written Progress report (1000-2000 words) (the word length is a guide only – shorter length reports written to the satisfaction of the Student Review Panel are acceptable.)

A suggested format for the Written Progress report is as follows:

Title of research report/thesis

Statement of the research problem(s)
i ) research question or hypothesis
ii) review of relevant research and theory

Scientific Methodology
i) theoretical and conceptual framework
ii) analytical techniques and research design

Detailed statement of progress to date

i) summary of key research activities and outcomes
ii) list of any publications generated from your research to-date
iii) summary of any change in research direction (if applicable)

Anticipated Progress in Next 12 Months
i) brief timetable of planned research activities
ii) resources required to achieve these outcomes

Brief bibliography
* Student to provide a written summary statement of achievement against the Student Review Panel recommendations from the Initial Project Review meeting (where applicable).

* Interview with the Milestone Review Panel where formal written feedback and recommendations to be provided to the student.

 

Mid Candidature Review / Progress Review

Monash Injury Research Institute

Please contact MIRI for requirements.

Monash Sustainability Institute

Please note that students may be required to complete some program requirements prior to the Mid-Candidature Review / Progress Review milestone. See the Monash Doctoral Program website for more details. 

Faculty of Art, Design & Architecture

PhD (Visual Arts)

  • Oral: A 20-minute oral presentation, which should focus on the progress of the research.
    • Candidates in the studio practice stream should place emphasis on the progress of the visual work/research. Thesis-mode candidates should focus on the progress of their written work.
  • Written submission to include a:
    1. 1000-word summary report (including: updated project plan and time-line and summary of project progress and/or issues to date). The report should also include a summation of the progress from the previous milestone/progress review, and
    2. 3000-word draft chapter (distinct from what was presented at the Confirmation) that addresses either:
      • A visual review of the work and its value as research (studio/project mode) or
      • A review of how the research thesis is building.

Written documentation to be submitted no less than two weeks prior to the planned date of the milestone/progress review.

Faculty of Arts

Students for the PhD (Arts) are required to present to a Review Panel:
a)  a written submission of minimum 25,000 words (preferably chapters)
b)  a 20-minute oral presentation.
c)  List of publications/presentations
d)  Timeline and chapter outline

The written submission:

  • must demonstrate the contribution to knowledge at this stage of the project through preliminary findings
  • may consist of fully drafted sections of the thesis that show the preliminary contribution to the field.

Please note that students may be required to complete some program requirements prior to the Mid-Candidature Review / Progress Review milestone. See the Monash Doctoral Program website for more details. 

PhD (Music Performance)
Students for the PhD (Music Performance) are required to present the following to a Review Panel for their Mid-Candidature Review / Progress Review:

  • 20 minute oral presentation
  • 45-60 minute performance recital
  • Written submission consisting of:
    • 7,000 to 9,000 words of drafted critical commentary.

PhD (Music Composition)
Students for the PhD (Music Composition) are required to present the following to a Review Panel for their Mid-Candidature Review / Progress Review:

  • 20 minute oral presentation
  • Written submission consisting of:
    • one (1) fully-drafted composition (in addition to the composition submitted for confirmation);
    • 7,000 to 9,000 words of drafted critical commentary.

PhD (Creative Writing)
Students for the PhD (Creative Writing) are required to present the following to a Review Panel for their Mid-Candidature Review / Progress Review:

  • 20 minute oral presentation
  • Written submission consisting of 25,000 – 30,000 words including:
    • fully-drafted segment of the creative component  of approx 12,000 – 17,000 words;
    • fully-drafted exegesis material of approx 12,000 – 17,000 words.

Note: The material presented must be focused on the creative component and the exegesis in an approximately 50-50% split, with some flexibility of 60/40 (creative component and exegesis) respectively in the required words. (eg, 12,000 - 17,000 words of fully drafted material from the exegesis and 12,000 - 17,000 words of the creative component).

PhD (Theatre Performance)
Students for the PhD (Theatre Performance) are required to present the following to a Review Panel for their Mid-Candidature Review / Progress Review:

  • 20 minute oral presentation
  • Written submission consisting of:
    • research paper consisting of 12,000 to 17,000 words of fully-drafted critical commentary;
    • evidence of progress in the performance project since confirmation (equivalent to 12,000 – 17,000 words).

PhD (Translation Studies)
Students for the PhD (Translation Studies) are required to present the following to a Review Panel for their Mid-Candidature Review / Progress Review:

  • 20 minute oral presentation
  • Written submission consisting of 25,000 – 30,000 words including:
    • fully-drafted segment of the translation component of approx 12,000 – 15,000 words; 
    • fully-drafted exegesis material of approx 12,000 – 15,000 words.
Note: The material presented must be focused on the translation component and the exegesis in an approximately 50-50% split, with some flexibility of 60/40 (translation component and exegesis) respectively in the required words.

Faculty of Business and Economics

Please note that students may be required to complete some program requirements prior to the Mid-Candidature Review / Progress Review milestone. See the Monash Doctoral Program website for more details. See your academic unit’s Graduate Research Program Handbook for local requirements. (If you do not have a copy of this document, please contact your graduate research administrator).

Faculty of Education

  • A 20-minute oral presentation
  • The progress report and written paper should be no more than 7,000 words unless the written paper is subject to other word limits, for example, conference requirements for a conference paper. Please submit a timeline to completion.

Faculty of Engineering

The student is required to make a minimum 20-minute oral presentation at either a departmental seminar and/or a viva voce at which the members of the review panel must be in attendance. Many departments and schools run regular research seminar programs or presentation opportunities for their students and/or staff, and these events are considered an appropriate forum for the mid-candidature / progress review presentations. The oral presentation must explore at least one aspect of research undertaken to date and note anticipated future directions of the research program. The presentation will normally be followed by time for questions and feedback from the members of the audience. Time should also be allowed for feedback from the panel in a closed session, together with a review of Monash Doctoral Program requirements (where applicable). The student is required to submit the following to the review panel one week prior to the oral presentation:

  • an accompanying written paper which demonstrates progress by the student since Confirmation. This may be a published journal or conference paper, a draft thesis chapter or a prepared paper of a length appropriate to the discipline. This paper should be of a standard that would be expected for submission at a conference or other public academic event;
  • a progress report (minimum of 1000 words) that includes:
    - a summary of the research project, the proposed thesis structure (chapter by chapter outline) and the position of the presented element of the research within the project;
    - the timetable for completing the research report/thesis developed at Confirmation and a detailed statement of progress towards this work plan and any actual or proposed variations; and
    - identification of any perceived difficulties that currently or could impede the completion of the project according to the work plan and suggestions to overcome these difficulties.
  • An activities progress report from GRAMS (where applicable).

Faculty of Information Technology

Generic requirements

The student is required to make a minimum 20-minute oral presentation at either a departmental seminar and/or a viva voce at which the members of the review panel must be in attendance. Many departments and schools run regular research seminar programs or presentation opportunities for their students and/or staff, and these events are considered an appropriate forum for the mid-candidature / progress review presentations. The oral presentation must explore at least one aspect of research undertaken to date and note anticipated future directions of the research program. The presentation will normally be followed by time for questions and feedback from the members of the audience. Time should also be allowed for feedback from the panel in a closed session, together with a review of the any Monash Doctoral Program requirements (where applicable).

In addition to the generic requirements, the Faculty of Information Technology has specific requirements for the Mid-Candidature Review/Progress Review written submission:

  • Report length: 3,000 - 5,000 words
  • Proposed report structure:
    • Introduction – Summary of the Research Project:
      -  Motivation/current state of the field and an identification of a gap in knowledge
      -  Research Objective
      -  Methodology/method/data-collection & analysis
    • Progress since confirmation
    • Proposed Thesis Structure – including a table of the writing status
    • Publications arising from the thesis – published or planned
    • Potential issues for the panel to consider
      -  Resources/funding requests
      -  Absence of student/supervisor
      -  Other issues.

In addition, the Report can contain an appendix with material the student and the main supervisor deem to be ready for the review. It can come in the form of a draft thesis chapter (or an excerpt of the chapter) as long as it is material that the student and the main supervisor deem ready for the panel feedback. The student could also attach a conference paper, or any draft of a paper written by the student. 

Note: An applicant is asked to provide the report (with all accompanying documentation) at least TWO weeks prior to the presentation. There can be no expectation that the panel members will be able to provide constructive feedback if the report is submitted in less than 10 days before the presentation.

Faculty of Law

The PhD and the Doctor of Juridical Science (SJD) have specific requirements for both the oral and written submission.

  • Oral: Law PhD students are required to present a seminar to an audience within the Faculty as part of the Faculty HDR Reporting Seminar.

Written submission: 1000-word progress report plus a chapter from the thesis which is different from the one submitted at the confirmation milestone.

Faculty of Medicine, Nursing and Health Sciences

Students are advised to check with their enrolling academic unit for local requirements.

Faculty of Pharmacy and Pharmaceutical Sciences

Oral Presentation. A minimum 20-minute oral presentation at a theme/centre seminar is required. Members of the review panel should be in attendance. The oral presentation should explore the research undertaken to date and the anticipated future directions of the research program.
24 month Report. Candidates will prepare a progress report update that includes:

a)  progress report update that summarizes progress made since the 12 month milestone (3,000 words); and
b)  one of the following: (i) a published paper (preferred); (ii) a submitted manuscript; or (iii) a draft thesis chapter containing the candidate’s results.

The document should be submitted to all Panel members one week before the meeting (PDF or Word documents). The Panel meeting will be run in the following way:

  • The Panel Chair will run the meetings. Typical meetings will be for 1 hr and should follow the format prescribed below.
  • The candidate will make an initial presentation, usually with slides.
  • The Panel will engage in a discussion with the candidate about their presentation and written documents they have prepared. The discussion will include assessment of the candidate’s general knowledge of their field.
  • The Panel will review the candidate’s fulfilment of any program requirements.
  • The supervisors will leave so that the Panel can discuss with the candidate, in confidence, any matters of concern to the candidate.
  • The supervisors will return and the candidate will leave for any further discussion.
  • The candidate will return and be informed of the outcome of the meeting, which will also be communicated by the appropriate Candidature Milestone Form.

The Panel will evaluate the candidate’s understanding of their specific project and their general knowledge of their field of research. The Panel should focus advice to the candidate on planning the final 12 months of research to allow for preparation of a well-structured thesis.

Faculty of Science

The following requirements must be completed as part of the Mid-Candidature Review / Progress Review process:

* Oral presentation (20-30 minutes) at a seminar in the presence of the Milestone Review Panel
* Written paper which demonstrates progress by the student since Confirmation. This may be a published journal or conference paper, a draft thesis chapter or a prepared paper of a length appropriate to the discipline.
* Timeline outlining future actions towards completion (max. 500 words)
* Student to provide a written summary statement of achievement against the Milestone Review Panel recommendations from the previous milestone review (where applicable).
* Interview with the Milestone Review Panel where formal written feedback and recommendations to be provided to the student.

 

Pre-Submission Seminar / Final Review

Monash Injury Research Institute

Please contact MIRI for requirements.

Monash Sustainability Institute

Please note that students may be required to complete some program requirements prior to the Pre-Submission Seminar / Final Review milestone. See the Monash Doctoral Program website for more details.

Faculty of Art, Design & Architecture

Please note that students may be required to complete some program requirements prior to the Pre-Submission Seminar / Final Review milestone. See the Monash Doctoral Program website for more details.

PhD (Visual Arts)

  • Oral: A 20-minute oral presentation on the research project with an emphasis on the final shape of the research and its conclusions. The presentation should explore:
    • For studio/project mode: a review of the studio/project work and how it will be exhibited for examination, as well as an outline of the final structure of the written exegesis;
    • For thesis mode: a review of the final structure of the written thesis
  • Written submission to include a:
    1. Draft of the concluding chapter and;
    2. 1000-word summary report (including: statement of the anticipated contribution the PhD is making to the field and a draft of the exhibition plan (for studio mode) and an overview and update of the timeline and outstanding work to completion).

    Written documentation to be submitted no less than two weeks prior to the planned date of the milestone/progress review.

    Faculty of Arts

    The student is required to present a seminar to a critical audience which includes a designated review panel. The seminar should provide a summary of the thesis structure and findings and describe, in detail, at least one element of the research. The presentation should normally be followed by time for open questions. Time for feedback should be provided by the review panel in a closed session. Evidence that all program requirements have been met (where applicable) needs to be submitted.

    Faculty of Business and Economics

    Students are to refer to their academic unit’s Graduate Research Program Handbook for more information. (If you do not have a copy of this document, please contact your graduate research administrator).

    Faculty of Education

    • 20-30 minute oral presentation, or as required by the conference or seminar at which the student is presenting.
    • The thesis summary and chapter outline to be forwarded to the review panel should be no more than 3000 words unless the written paper is subject to other word limits, for example, conference requirements for a conference paper. Please submit a timeline to completion.

    Faculty of Engineering

    Doctoral students are required to give an oral presentation and thesis/exegesis summary at a pre-submission seminar / final review.

    Students enrolled in the Monash Doctoral Program will need to have completed all program requirements by the Pre-Submission Seminar / Final Review milestone

    The student is required to present a public seminar to a critical audience which includes a designated review panel. The seminar should provide a summary of the thesis structure and findings and describe, in greater detail, at least one element of the research. The presentation should normally be followed by time for open questions. Time for feedback should be provided by the review panel in a closed session.

    The student is required to submit a thesis summary and chapter outline, and an activities progress report from GRAMS (where applicable), to the review panel one week prior to the seminar. The thesis summary should provide a brief overview of the research project and the main findings and a more detailed explanation of the research element presented at the seminar. The written submission should not exceed 3000 words.

    Faculty of Information Technology

    Generic requirements

    Doctoral students are required to give an oral presentation and thesis/exegesis summary at a pre-submission seminar at approximately six months prior to the enrolment end date.

    Students enrolled in the Monash Doctoral Program will need to have completed all program requirements by the Pre-Submission Seminar / Final Review milestone.

    The student is required to present a public seminar to a critical audience which includes a designated review panel. The seminar should provide a summary of the thesis structure and findings and describe, in greater detail, at least one element of the research. The presentation should normally be followed by time for open questions. Time for feedback should be provided by the review panel in a closed session.

    The student is required to submit a thesis summary and chapter outline, and an activities progress report from GRAMS (where applicable), to the review panel one week prior to the seminar. The thesis summary should provide a brief overview of the research project and the main findings and a more detailed explanation of the research element presented at the seminar. The written submission should not exceed 3000 words.

    Faculty of Law

    The PhD and the Doctor of Juridical Science (SJD) have specific requirements for both the oral and written submission:

    • Students are required to present a seminar to an audience within the Faculty as part of the Faculty HDR Reporting Seminar; and
    • Provide a 3000-word thesis summary or the conclusion chapter.

    Faculty of Medicine, Nursing and Health Sciences

    Students are advised to check with their enrolling academic unit for local requirements.

    Faculty of Pharmacy and Pharmaceutical Sciences

    Thesis Summary and Chapter Outline. The thesis summary (< 3,000 words) should provide an overview of the research project and the main findings. The chapter outline should provide the chapter and section headings in numbered format. The document should be submitted to all Panel members one week before the meeting (PDF or Word documents).
    Panel Meeting. The Panel Meeting should commence with a 20-30 min presentation by the candidate of their Thesis Summary and Chapter Outlines. The Panel will undertake broad‐ranging questioning of the candidate. The Panel will need to be convinced that the candidate has sufficient research data and development as an independent researcher to progress to submission. The candidate must also demonstrate satisfactory completion of any program requirements. The Panel will also provide to the candidate on the chapter outline and advice as to the most desirable path to successful completion. The Panel should also offer assistance in career planning at this meeting.

    Faculty of Science

    The following requirements must be completed as part of the final review process:

    * Present a public seminar to a critical audience in the presence of the Milestone Review Panel
    * Written paper which demonstrates progress by the student since Confirmation. This may be a published journal or conference paper, a draft thesis chapter or a prepared paper of a length appropriate to the discipline.
    * Timeline outlining future actions towards completion and planned date of thesis submission as agreed to by the supervisory team (max. 500 words)
    * Student to provide a written summary statement of achievement against the Student Review Panel recommendations from the previous milestone review (where applicable).
    * Interview with the Milestone Review Panel where formal written feedback and recommendations to be provided to the student.

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