Thesis including Published Works*

All doctoral and research master's candidates are permitted to submit a thesis including published works. The thesis including published works is not a different degree; rather, it is a thesis format that includes papers that have been prepared, or accepted, for publication.

These papers may have more than one author, in which case specific declarations are required, refer to Declarations (as below).

The thesis must reflect a sustained and cohesive theme, and framing or substantial linking text is normally required in introducing the research and linking the chapter/papers/manuscripts. The papers do not have to be rewritten for the thesis. For guidance, refer to Text Framing the Publications (as below).

Whether the papers are required to have been published, accepted for publication, or only submitted for publication varies across faculties (see Faculty Requirements below). We advise you to consult good examples of theses including published works in your discipline. Your academic unit or school should have copies of all doctoral and research master's theses available for consultation. Workshops on the thesis including published works are also run through the Skills Essentials series, if you require more information.

Generic Guidelines

Pagination 

Inclusive pagination is to be used. 

Bibliography

A complete, consolidated bibliography is preferred where appropriate and possible.

Text framing the publications  

Text framing the publications should include the general introduction and the concluding remarks. A conclusion should be included, providing a synopsis of the original contribution the work has made to the knowledge and understanding of the particular research area. Comment should be provided concerning future directions of the research (where appropriate).

The Introduction should specify the research question/s covered by the thesis. The research should be contextualised in the existing literature.

Depending on the content of the papers, it may be necessary to add text (even as a chapter) to appropriately cover methodology / techniques / validation.

It is highly recommended that additional framing text be provided as introduction / linking for chapters reporting research results / findings.

The thesis should have an integrative discussion which ties everything together. This could be relatively brief and should avoid mere repetition of discussion points from the results / findings chapters whether or not they are in the format of publications.

Number of papers

There is no defined number of publications. There will be variation by discipline.

The paramount consideration is that the material presented for examination should equate to that which would otherwise be presented using the traditional thesis format. This remains a matter of professional judgement for the supervisors and candidates.

Photocopies

Photocopies should not normally be used. Printing should be of the highest quality. Use pdfs where possible. Published papers should NOT be reformatted but presented in the original publication format.

Authorship  

The initiation, key ideas, development and writing up of each of the works included as publications should be the primary responsibility of the candidate.

It is expected that multi-authored papers submitted in a thesis would therefore have a substantial and significant contribution by the candidate (at least 50%). The candidate would therefore usually be first or joint first author.

Papers where the candidate has less than 50% contribution may be included if significant to the thesis but papers with minor contributions should be kept to a minimum.

Declarations

To be clearly specified and formatted according to MIGR templates.

Candidate and main supervisor signatures are necessary for all papers in all thesis copies, except those in appendices.

If published papers are presented in the thesis ‘rewritten' in the traditional narrative style then acknowledgement of others' contributions is still required.


For further information, refer to Declaration (as below).

Status of papers  

Papers must have at least been submitted for publication, though not necessarily accepted.

Quality metrics

Ultimately it is the examiners who make a determination of the quality of research presented in a thesis. Examiners are likely to be influenced by the fact that articles have been published in respected, refereed journals of good standing in the relevant field of scholarship. Therefore, a thesis including (or with)  publication is expected to contain articles published in reputable, peer-reviewed,journals considered in the top half of those relevant to the overall theme of the thesis.

Candidates should consult with their supervisors regarding the appropriate journal(s) for publication.

Copyright

Candidates should check the copyright status of their papers. Most publishers require transfer of copyright to them in order to publish, but will allow a paper to be included in a thesis. Some state this explicitly, whereas others do not.

Candidates are reminded that they should seek permission to use figures and diagrams from the published work of others.

Additional faculty-specific guidelines

Refer to Faculty Requirements (as below)

List of research outputs

A list of publications included in the thesis should be included at the beginning of the thesis. The status of each publication (submitted, accepted for publication, or published must be indicated. Other research outputs (appropriate to the discipline), including publications not included in the thesis, that have been made during candidature may be listed also.

Other

If several papers result during candidature where the candidate has a minor contribution and where these relate to, but are not vital to, the argument of the thesis, these papers may be appended to the thesis (but Declarations are not required).

Publications in the visual or creative arts could include a diverse range of formats, including video, animation, film, installation, performance, as well as the more conventional art forms.

 

Enrolment Conditions

Papers must have been researched and written during the course of candidature.

Declarations

All theses including published works must include declarations which specify the extent and nature of your contribution to each of the publications. If you are the sole author, this still needs to be specified. There are two declarations that you must include which acknowledge the contribution made to the research work and/or authorship by you and other parties:

General declaration (part A): this is placed at the front of the thesis and replaces the standard general declaration. It lists the work/s written by you in collaboration with other authors and shows the publication status of those works. If you are the sole author, you only need refer to the publication status.

Specific declaration (part B): this is required for each work in the thesis that you wrote in collaboration with other authors. It is not required for sole-authored work. You and any co-authors who are students at Monash University also need to agree on your relative contributions in percentage terms. Each declaration should be placed at the start of the thesis chapter where the conjointly authored work appears. While the contributions of all authors must be described, only you and any co-authors who are also students at Monash University need to indicate the extent of your contribution in percentage terms. Where the responsible author is not your main supervisor, your main supervisor should consult with the responsible author to agree on the respective contributions of the authors.

Template declarations are available for download. You need to customise the highlighted statements.

General declaration (part A)

Specific declaration (part B)

Please note that completion of these forms does not negate the need to comply with any other university requirements relating to conjointly authored works. Note also that papers (submitted/accepted/published) require a specific chapter declaration. Other components of the thesis may be covered by a general declaration

Faculty Requirements

Some faculties vary requirements in terms of the number of papers required, status of papers and other criteria.

Contacts

The Examinations section of MIGR handles queries about the thesis including published works*. Please contact the MIGR Examinations Team with initial queries.

 

* Previously referred to as "Thesis by Publication"