Step-by-step application guide

Applying for a research degree and/or scholarship online

You typically apply for a research degree and scholarship online at the same time, so make sure you’ve checked your scholarship options and checked your scholarship eligibility before you apply.

But you can also apply for a research degree online without applying for a scholarship, or for a scholarship only if already enrolled in a Monash research degree.

But here are the steps you need to take in detail:

Step 1: Register for an applicant ID
Step 2: Log in and complete your personal profile
Step 3: Create a new, copy an existing application
Step 4: Complete the English proficiency section
Step 5: Complete the research program section
Step 6: Complete qualifications, research experience, referees and publications sections
Step 7: Complete the additional sections, as determined by your chosen course
Step 8: Complete the miscellaneous documents and curriculum vitae sections
Step 9: Validate and submit your application 

Step 1: Register for an applicant ID

Create an applicant ID with minimal identifying details. If you are a current Monash student with a My Monash username and password, it is highly recommended that you answer ‘yes’ when asked if you are a current Monash student and provide your login credentials. This will ensure you do not need to re-enter details on any enrolments you have completed or otherwise at Monash.

If you’re not a current Monash student but have applied for a Monash course in the past, the system will recognise your old email address, and you’ll need to remember the password to use it. It’s usually better to use a different email address with a password you know.

Once you have registered, you will receive an email with your unique applicant ID and password. Return to the system and log in.

Step 2: Log in and complete your personal profile

Whenever you log in, you are taken to you the application overview page. This displays the applications you have created and allows you to manage them on an ongoing basis.

The first time you log in, you will be asked to complete your profile. Applicants who have registered using their My Monash username and password are required to change some of their details, such as name and address, via the Monash Web Enrolment System (WES).

Previous Names: If any of the details you provide in your application refer to you by a previous name, please provide the official documents, confirming the name change. You can upload multiple documents at this point in recognition that you could change your name more than once through your academic and professional life.

Citizenship: Before you can submit an application, you must provide evidence of your nominated citizenship status.

After successfully saving your profile, return to the Application Overview page.

Step 3: Create a new, copy an existing application

Click on the ‘Create a new application’ button to be taken to the initial Application Detail page. This page takes you through a sequence of questions that establish the fundamental aspects of the research enrolment and/or scholarship you wish to apply for.

Unsuccessful scholarship applicants who would like to be considered for the next scholarship round are required to re-apply. You can copy an existing application rather than create a new application. Please refer to the How to copy an existing Research Application document for instructions.

Where do you wish to enrol and base your studies?

This system accepts applications for enrolments at Monash Australia or Monash Malaysia, but only scholarship applications for Monash Australia-based enrolments. A student undertaking external study outside of Australia is considered to be enrolled and studying at Monash Australia.

What do you wish to apply for?

If you are enrolling at Monash Malaysia, you can only apply online for a research degree. You will initially be asked for a number of additional items, required by the Malaysian Government and education officials.
Applicants enrolling with Monash Australia can apply for a research degree only, a research degree and scholarship or, if the system detects you are currently enrolled in a Monash research degree, a scholarship only for that degree. Don’t forget to check the scholarships eligibility section before applying.

If eligible, applications are considered for the following scholarships:

  • Australian Postgraduate Award (APA)
  • Monash Graduate Scholarship (MGS)
  • International Postgraduate Research Scholarship (IPRS)
  • Monash International Postgraduate Research Scholarship (MIPRS
  • Vera Moore International Postgraduate Research Scholarship (VMIPRS)
  • Maxwell King PhD Scholarship (MKS)
  • Monash Silver Jubilee Postgraduate Research Scholarship (MSJS)
  • James McNeill Foundation Postgraduate Research Scholarship
  • Victorian International Research Scholarships

When do you wish to commence your studies?

Research-degree-only applicants: You may select any date up to 7 months in the future. Note that you can only submit one application for the day on which you intend to commence. You must then select the three principal aspects of your research degree.

Research-degree-and-scholarship applicants: Scholarship selection processes currently operate twice a year with a specified cut-off date, by when all applications must be submitted. You must initially select the round in which you wish to be considered. Each round also specifies the allowable commencement dates. The commencement date you select is limited to those allowable within the chosen round. You may select a commencement date earlier than the standard commencement date, but you are required to accept responsibility for any fees that could be levied on your studies prior to the scholarship start date or in the event that your scholarship application is unsuccessful. Awardees are required to enrol and take up their award by the preferred commencement date/s set by the faculty.

Scholarship-only applicants: You must select the date on which you wish the scholarship to commence. This is normally the first allowable date in the scholarship round’s allowable commencement-date period.

What do you wish to study?

Course: You are required to select the faculty of interest, department/school/discipline and course. The faculty selection you make determines the list of departments/schools/disciplines and courses available. Note: the department/school/discipline selection helps us determine which area of the faculty should review your application.

Location and attendance: You are required to indicate the campus at which you wish to base your studies. This is only indicative and will be finalised prior to enrolment. You must also indicate whether you intend to attend part-time or full-time, and internal or external.
Previous research-degree scholarship application (scholarship-related applicants only): If you have previously submitted a research-scholarship application, indicate the most recent year you applied. 

Special scholarships (scholarship-related applicants only): Indicate if you would like to be considered for the Monash Equity Scholarship or Monash Indigenous Research Award. If you indicate ‘yes’, you will be required to upload the completed Monash Equity Scholarship supplementary form and/or Indigenous Australian confidential statement of support document in the Supporting Documents section. Please check that you are eligible for these scholarships prior to submitting your application.

Access and equity: Indicate whether you have a disability or long-term medical condition and will need support to undertake your intended course. If you indicate ‘yes’, the Disability Liaison Unit will contact you to assess your requirements confidentially.

Click on the 'save' button. You will be provided with a confirmation message. When you acknowledge it, the navigation menu to the left will be populated with the additional pages required to complete your application.

Step 4: Complete the English proficiency section

All applicants must satisfy the Monash University English language requirements. You need to indicate that you have read and understood the requirements before you can proceed to the next question.

Note: Studies in English are only accepted if the studies were undertaken in a country where English is an official language. The World Factbook states which countries have English as an official language. If you are unsure, email us at research.degrees@monash.edu.au.

You will be required to attach evidence of meeting the English language requirements if English is not your first language. Evidence could include your TOEFL/IELTS test, letter or certificate issued by your university’s Registrar's Office, confirming that the course was conducted entirely in English, or successful completion of the Monash University English Language Bridging Program.

Step 5: Complete the research program section

Research title and summary: Indicate your proposed research title or area of interest. If you are already enrolled in the research degree for which you are seeking scholarship support, indicate your current research title or area of research.

You will need to attach a research proposal, as indicated in the upload research proposal instructions area of the page.

If you have had prior contact with staff at the university, concerning your proposed research program, please provide their names. This is especially important if you have had discussions regarding potential supervisors of your research.

External supervisor: If you intend to be supervised by an external supervisor, you must complete the external supervisor form and upload it to your application.

Employment commitment: You must advise us of your anticipated employment commitment (if any) during your research program. Depending on whether you have elected to study or work part-time, you may be asked to advise us of the days you will commit to your research, and the arrangements you have made with your employer to meet those commitments.

Step 6: Complete qualifications, research experience, referees and publications sections

Qualifications: Only include qualifications undertaken since leaving school. Provide details of your current enrolment first (if applicable), followed by qualifications you have completed (from highest to lowest). If the country or institution is not included in the drop-down box, please select 'Other' from the list. Once you have entered the details for your first qualification, click on the 'Save' button. To add another qualification, click on the 'Add Another Qualification' button. To amend a saved qualification, click on the qualification record as it is displayed in the list at the top of the page.

You will need to upload the official statement/academic record, as issued by your university/institution, for each qualification listed. The academic record should list all subjects attempted, all results obtained, proof of completion (except for a current enrolment) and an explanation of the marking/grading system. Students who hold a research master’s qualification should attach the examiners' reports if available. If you have studied at Monash, a printout of results from the Monash Web Enrolment System (WES) is acceptable.

Students who have registered using their My Monash username and password are not required to provide details/evidence of their studies at Monash.

Employment and research experience (if applicable): Only include details of any previous work or other experience that directly demonstrates your ability to undertake research. Once you have entered the details for your first employment and research experience record, click on the 'Save' button. To add another record, click on the 'Add Another Employment Record' button. To amend a saved record, click on the record as it is displayed in the list at the top of the page. Note: for a current employment record, leave end date blank.

You will need to attach evidence for each employment and research experience record in the Supporting Documents section (such as a letter from your employer, confirming your employment and duties performed).

Publications: Provide details of publications (such as book, book chapter, journal publication, conference proceedings, reports, etc.) which have been accepted, are in press or have been published. Once you have entered the details for your first publication, click on the 'Save’ button. To add another publication, click on the 'Add Another Publication' button. To amend a saved record, click on the record as it is displayed in the list at the top of the page.

You will need to attach copies of conference abstracts and the front pages (including contents page) for each publication listed. In the case of papers accepted or provisionally accepted for publication, evidence of acceptance must be attached. 

Referees: You must upload written references from at least two referees who are qualified to comment on your work during the research/qualifications most relevant to this application and your capacity for research. All written reports must be provided using the Referee Report formNote: For currently enrolled Monash HDR students, one of the reports must be obtained from your current main supervisor.

Step 7: Complete the additional sections as determined by your chosen course

Depending on the type of application you are making and research degree you are applying for, a number of other pages will be available. Most are similar in format to the Publications page.

Awards, prizes and scholarships (if applicable): Include details of any awards, prizes and/or scholarships gained in your academic career. Once you have entered the details for your first award, click on the 'Save Award' button. To add another award, click on the 'Add Another Award, Prize, Scholarship' button. To amend a saved award, click on the award/prize/scholarship as it is displayed in the list at the top of the page.

You will need to attach evidence of each award, prize and scholarship listed in the Supporting Documents section.

Step 8: Complete the miscellaneous documents and curriculum vitae sections

Miscellaneous documents: You are able to upload up to five additional documents, which may detail research outputs, not already requested, that you believe support your application.

Note: If you are applying for a part-time scholarship, you must upload a document detailing the compelling social reasons why you are unable to study full-time (including a medical certificate if applicable).

Curriculum vitae: You may upload your curriculum vitae to further outline experience, relevant to your chosen research program.

Step 9: Validate and submit the application

The validation page provides a list of each of the answers you have provided and the documents you have uploaded and linked to your application. It also outlines any issues with the application that prevent it from being submitted. You need to return to the page in error to either correct the missing data or upload a required document.

Once the application is complete and valid, a declaration section will be displayed. Please read and acknowledge each point on the declaration. You can print this page from your browser for your records.

Once you have acknowledged each declaration item, a ‘Submit’ button will appear. Click on that button, and your application will be submitted. It is strongly recommended that you review your answers before submitting your application as you will not be able to make any changes once submitted.

You will receive an email confirming that your application has been successfully submitted, along with the application number and other key details.

You can return to the application to review the validation page at any time after you have submitted your application.

Need assistance?

If you can’t submit an application online, please email our Research Degrees Admissions Unit at research.degrees@monash.edu or phone +61 3 9905 1538. Scholarship enquiries should be emailed to Senior Research Scholarships Officer at hdrschol@monash.edu or phone +61 3 9905 1471.