Not permit practices that could result in false academic records (NC 37)
An accurate record of academic performance and attendance must be kept for each student (NC 34, NC 35)
Providers must record students' attendance (including non-attendance) systematically (NC 39.1)
Attendance records must be monitored every fortnight for non-attendance (NC 39.2)
Procedures are established for contacting and counselling students who are absent for more than five consecutive days without approval, or who are not consistently attending their course (NC 39.3)
Providers must keep records of students including each student's current residential address as supplied by the student and the following:
the amount of course money that the student has paid, whether the amount paid was for the full course or part of the course and the duration of such,
copies of any written agreements between the provider and the student
any amounts that have become payable to the provider by the student for the course and have not been paid (ESOS Regulations, 3.04)
These records must be kept for 2 years after the student ceases to be a student (s. 21(3))
B. Guidelines
The university must retain prescribed student records for 2 years. For Monash College and MUELC students, attendance obligations must be met.
