Tutorial Management and InterLearn
Tutorial Management is an independent part of the my.monash portal. Groups
created in Tutorial Management can be used for many online Monash services
including InterLearn, and restricting access to web pages and Collabra
newsgroups. The main use of tutorial groups within InterLearn is
to create smaller, more manageable groups of students for online work.
Membership of a tutorial group will determine who each student sees listed
in the [interlearn contacts] page and whose shared responses they can
search, as well as determining which teaching staff will have access to
assessing each student's work.
Accessing Tutorial Management
To access Tutorial Management you must login to the my.monash portal
(http://my.monash.edu.au)
using your AuthCate username and password. Tutorial Management is available
via Manage Teaching Commitments, reproduced below, is accessed via the
[Manage] link appearing beneath your teaching commitments on the left
side of your portal.
Manage Teaching Commitments lists all units marked in the Monash Directory
Service (MDS) as your teaching commitments. Unit editing access to manage
tutorials. If you have editing access, a link titled [Edit] will appear
directly to the right of the unit code. If you do not, click the [Request
editing access] link and wait until you receive an email confirming that
the rights have been granted. When editing rights are secured, click on
the link titled [Manage tutorials].
Using the Tutorial Management Interface
The Tutorial Management interface will display all current groups, a
link to create a new group, and a list of any students who have not yet
been allocated to a group. For each group the short name and time of tutorial
will be displayed. The complete name of the group, which will be required
to use the group in other Monash services, will take the form "Unitcode
name_given_in_Tutorial_Management members". Groups displayed in
the Tutorial Management interface will have been created in a number of
ways. The group may have been based on a tutorial group in Allocate+,
it may have been created within the Tutorial Management interface, or
it may have been created in the MDS directly by ITS.
Groups based on Allocate+
Tutorial groups, as specified in Allocate+, can be imported directly
into the MDS and managed using the Tutorial Management interface. Such
groups will be named identically to the activity name used in Allocate+,
and the tutorial time and venue information will also be imported. You
may wish to add a tutorial contact to each group, as this person will
have access to the assessment section within InterLearn for the
group.
You should wait until the day after the Allocate+ closing date for the
unit before using the Tutorial Management to edit the membership of an
Allocate+ group. This will ensure that students have not reallocated themselves
after you have made changes. If you wish to use Allocate+ as a basis for
your tutorial groups please send a request to the InterLearn Service
Manager. When the groups have been created you may need to go through
each one to ensure that a tutorial contact has been nominated.
Create a new group
To create a new group click the [Add a new tutorial group for this subject]
link that appears below the list of existing groups. This screen, reproduced
below, is where you must provide a name for the group. The timeslot and
venue may not be appropriate to all groups and can be left blank. The
tutorial contact is the person who will have access to the assessment
for the group. Upon clicking the "submit details" button the
group will be created.
When the group has been successfully created, add students by clicking
the [mass subscribe page] link that will appear below the details of the
group. The mass subscribe page is reproduced below.
Add students by typing their AuthCate usernames into the textbox, each
on a separate line. A student AuthCate username will be the part of their
Monash student email address that appears before the @ symbol. Alternatively,
if you have a class list of AuthCate usernames in Word or Excel you can
cut and paste the list of usernames into the box. When all students have
been included simply click the "Add student(s)" button.
View group
To view an existing group, click the linked name of the group. The screen
will display the group name, tutorial time, tutorial contact, and venue,
and then a list of the students in the group. Each student's name, followed
by their AuthCate username, will appear as a link. When clicked, this
link will open an email composition screen within the portal, allowing
you to send the student an email. Note however, that when you send an
email this way you will not retain a copy of it.
Edit details
The [edit details] link will display the same screen as appears when
you create a new group. A sample is reproduced above under the heading
"Create a new group". This screen allows you to change the group
name, the tutorial contact, and the timeslot and venue for the group.
Whilst the changes will appear on screen as soon as you have clicked
the "submit details" button, they will not actually be in effect
until the following day, as all changes to the MDS occur overnight.
Manage Students
The [manage students] link appears to the right of the group name, within
the tutorial group listing for the unit. This screen will display the
details of the group and a list of all student members. Following this
is a section called Group Administration, reproduced below.
Group Administration allows you to add students to the group one at a
time, by entering their AuthCate username and clicking the "add student"
button. You can also remove students from the group by selecting their
AuthCate username from the list of students in the group and clicking
the "delete student(s)" button. If you wish to delete more than
one student hold down the "Ctrl" key while clicking on the AuthCate
usernames to select multiple students.
Any changes that you make to the group membership will not take effect
until the following day, as all changes to the MDS occur overnight.
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