Student Fees Policy - consequences of non payment of fees

All student fees are required to be paid by a specified Due Date.

4.1 Final Notices

Where a student has been invoiced and there is an outstanding debt, then a Final notice and/or email will be issued within two weeks of the original invoice due date.

4.2 Encumbrance

Where a student continues to have an outstanding debt (i.e. tuition fees, fines etc), their enrolment will be encumbered if they have not paid this debt by the date/time period advised by the University. The encumbrance will cause the following restrictions to apply:

• loss of access to library borrowing and other library services
• loss of access to Monash University’s computer systems, including Internet and email
• loss of access to enrolment records, examination results and academic transcripts
• the inability to graduate until the outstanding debt is cleared.

Encumbered students will be informed that if they make no further payment or do not contact the University concerning their debt, their enrolment may be cancelled (i.e. invalidated).

4.3 Invalidation for Non-payment of Fees

4.3.1 Authority

Authority for invalidation is provided in University regulations made pursuant to Statute 6.1.1 - University entrance and admission to courses:

"13.6 Any enrolment or re-enrolment of a person who is liable to pay but does not pay a fee by the due date, is by force of these regulations invalidated, unless the enrolment or re-enrolment is effected solely because of a university error." [section 13]

Invalidated students do not have access to their full academic history.

"While a fee remains unpaid the person liable to pay the fee may not obtain a transcript of or other document relating to his or her academic record or have a degree conferred upon him or her or receive an award." [section 13.5]

"Subject to subsection 13.12 a fee which is unpaid after the due date is a debt due and owing to the university by the person who is liable to pay the fee, and the university may initiate recovery action if the fee is unpaid, except where a debt is owing to a university error." [section 13.7]

4.3.2 Invalidation Process

Invalidation of a student’s enrolment will occur at a fixed time in relation to Final Notices. The student may be invalidated at anytime throughout a semester, 14 days after the Notification date shown on their Final Notice.

Invalidated students who seek only a full academic history, then removal of the Invalidation status can be effected by payment of outstanding debt and the reinstatement fee. This then allows for generation of a complete academic transcript.

4.3.3 Nature of debts that cause Invalidation

Invalidation may be invoked in cases where students have outstanding Course and/or Amenities fees at any Australian campus of Monash University.

4.3.4 Reinstatement

Where an invalidated student seeks reinstatement to continue their study at the University, they must pay:

• all outstanding debt - In circumstances where a pre-2001 debt has caused invalidation, but the exact amount cannot be identified for lack of recorded information, then this requirement may be waived
• a reinstatement fee.

Once all payments have been made, students seeking to continue their course in the following semester must apply for readmission directly to the faculty of enrolment. The faculty will determine whether they may be re-admitted to the course in which the invalidation occurred, and the manner in which re-admission might occur.

Student Administration can effect reinstatement of the student’s enrolment within a current semester after reinstatement approval is granted by the faculty of enrolment and all outstanding fees are made.

Where possible all payments should be made at a campus Student Services Centre.

Where the enrolment of a student in a Commonwealth Supported Place (CSP) has been invalidated, the student cannot be readmitted on that liability until the following semester; however, they may be readmitted in the current semester on a Full Fee basis, subject to faculty approval.

4.3.5 Transcripts

Where an invalidated Full Fee paying student wishes to obtain a transcript without seeking re-admission to study at the University, then upon payment of outstanding debt and the Reinstatement fee at Monash Connect, a transcript will be issued.

4.3.6 International students

Monash University is obliged to report invalidated international students to the Department of Immigration and Citizenship (DIAC) for breach of student visa conditions.