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Refunds

If a student who receives financial aid withdraws from the University and is due a refund of fees paid for that period of enrolment, a determination must be made as to whether any of the refund money must be returned to the U.S. Federal Aid program. If it is determined that refund money must be returned to the aid program, it will be returned in accordance with the initial distribution of Stafford funds in the following order:

  1. Federal Stafford Unsubsidized
  2. Federal Stafford Subsidized
  3. Federal PLUS

The U.S. federal rules state that you earn your aid based on the period of time you remain enrolled – the number of days enrolled divided by the number of days in the enrolment period equals the percentage of aid earned. If you remain enrolled beyond 60% of the payment period, you earn all your aid for the period. Aid earned is credited to your tuition and fee bill.
The responsibility to repay unearned aid is shared by the University and you in proportion to the aid each is assumed to possess.

The University’s share is the lesser of:

  • the total amount of unearned aid or
  • the University’s charges multiplied by the percentage of aid that was unearned.

Your share is the difference between the total unearned amount and the University's share.

This rule applies to students with financial aid who officially withdraw. It may also apply to those who stop attending classes without formally withdrawing. Students who do not formally withdraw are required to document their last day of attendance.

In the case of a prolonged illness, accident, death in the family, or other circumstances that make it impractical to complete the semester, you may submit an appeal through the Monash University Fees unit. The Fees unit will determine a settlement that is reasonable and fair to both you and the University.

If unearned aid results in a balance due, the University mails a revised tuition and fee bill to you. It is your responsibility to repay those funds. To ensure that you receive information in a timely manner, make sure your address and phone information is up to date as required by your student visa.

Please also refer to Monash University’s refund policy.