This guide:
| Overview | Details | Sample WES screens (pop-ups) |
|---|---|---|
| What you can do in WES | Enrol or re-enrol View fees and scholarship information Get results and exam information Apply for course and other information and purchase online eg concession, student letters etc |
WES main menu |
| Logging in | Use your Authcate username and password For password or logging in problems, contact the service desk |
Login |
| Enrolling for the first time | Detailed steps for: Domestic CSP students Domestic full-fee students International students |
CSP summary Full-fee summary  International summary  |
| Adding units | Detailed steps for: Add units - domestic Add units - international |
Add units |
| Re-enrolling | Ensure your address is up to date Follow the instructions for adding units |
Add units |
| Transaction numbers | Click submit after making entries or changes A transaction number displays if successful. Record this for reference WES emails transaction numbers to your Monash account |
Submission successful |
| Problem | Details |
|---|---|
| Barred from using WES | Your faculty has specific requirements for your course, or you require course advice etc. Contact your faculty. You have unpaid fees. Contact Fees and pay. |
| 'Read only' access to the unit enrolment module | You are a new international student with no enrolled units Enrol in units at your faculty You will then get access to the unit enrolment module and can make changes to your enrolled units |
| Unable to change unit | The unit requires faculty approval Change your enrolment manually at the faculty office |
| Unable to find or modify a unit in Unit Search | |
| Barred unit | Your faculty does not allow online enrolment for this unit |
| Forced location | You can enrol in units only at the campus specified |
| No links in the action column | Your faculty entered the unit for you. You cannot change it online |
| Unit not offered | Monash does not offer the unit in that semester |
| Unable to remove a unit from my enrolment summary | |
| No links in action column | Only units in semesters 1 and 2, full year, terms and trimesters can be changed in WES. Units in less common teaching periods have to be discontinued manually If your faculty enters a unit for you, eg Research, Industrial or Study abroad unit etc only faculty staff can remove it During mid year enrolment, it is not possible to remove Semester 1 units Some discontinued units remain on the Enrolment summary for audit purposes WES may not be open for unit changes |
| Error messages | Details |
|---|---|
| Credit point limit | You can only enrol in a set number of credit points Your faculty sets this limit |
| Progression rules | If required to do a unit, you must enrol in it If not allowed to do a unit, you must remove the disallowed unit to continue You cannot submit your enrolment until you meet these rules |
| Unit does not satisfy the rules | Error message describes what the rule error is, eg not satisfying pre-requisites, unit quota limit, unit incompatible |
WES will timeout if you do not use it for 20 minutes.
WES keeps a copy of your unit searches for 60 minutes. If you login again within 60 minutes, you will not need to re-enter any unit searches.
The inactivity timeout helps prevent someone else accessing your account while it is unattended.
You should decide on your units before logging into WES, so you can enrol in units quickly.
Remember to logout.