WES instructions for research students

This guide explains:

  • what you can do in the Web Enrolment System (WES)
  • using WES to re-enrol
  • how to apply for help to pay the Student Services and Amenities Fee (SSAF)
  • read-only access
  • WES system timeouts.
InstructionsDetails Screenshots
(click to enlarge)
Login to WES using your student authcate username and password For password or login problems, contact the service desk

Tip: Hold Shift while clicking the link to open WES in a new window
Login

WES login screen
What you can do in WES
  • Re-enrol
  • View fees and scholarship information
  • Get exam timetables and results
  • Apply for course and other information
  • Online purchase of academic records, student letters, etc.
 
Click Enrol / Re-enrol Enrolment Questionnaire....) The enrolment summary screen displays WES main menu

WES main menu screen
Contact details
Click Postal Address
Check and update if needed
We post all mail to this address so it must be correct

If you are on a scholarship, see change of name or address
Enrolment summary

WES enrolment summary screen
Click Emergency Contact Details
Add details
Get the person's permission to use them as your contact  
Click Mailing Name Format (optional) You can change the way your name appears  
WES candidature summary and enrolment
Click Faculty and Course to check requirements before enrolling   Candidature & course

WES candidature screen
Check submission date If you need to extend your candidature, contact MIGR or your faculty  
To add coursework units, click the email link If your research percentage is less than 100%, you have a coursework component

Email your faculty the units (name and code) you wish to enrol in

Your faculty enters approved units for you
Candidature

WES candidature screen
Click I would like to re-enrol into my research for ... The re-enrolment button disappears until the following re-enrolment period  
Print your Transaction Number (begins with U) WES emails transaction numbers to your Monash account. You must show this number to pick up your student ID card Successful submission

WES successful submission screen
SA-HELP
On the Enrolment summary screen, click SA-HELP Applying for SA-HELP is optional. Only domestic students are eligible to apply

The SA-HELP link will not be active unless you are eligible and you have enrolled in units.
SA-HELP

SA-HELP screen
Read the SA-HELP booklet (pdf 489kb) For more help see:  
Submit the SA-HELP form To defer payment you must provide your tax file number  
Print your Transaction Number
(begins with SA)
WES emails transaction numbers to your Monash account SA-HELP transaction number

SA-HELP transaction number

Read-only access

 DetailsWES screenshots
Before enrolling You will have read-only access if:
  • You have not completed your Annual Questionnaire
  • You do not have any research units to enrol in
  • You have submitted your thesis
  • Your thesis is due this year

Contact your faculty or MIGR
Read-only access 1

WES read only access screen
After enrolling The Enrolment summary screen displays:

Enrolment (Read only)
Re-enrolment complete/No research to enrol in
Read-only access 2

WES read only access screen

WES timeout

WES will timeout if you don't use it for 20 minutes. The inactivity timeout helps prevent someone else accessing your account while unattended. Remember to logout.