WES instructions - HDR students

This guide explains:

• what you can do in the Web Enrolment System (WES)
• how to complete the HDR Annual Questionnaire
• using WES to re-enrol
• how to apply for help to pay the Student Services and Amenities Fee (SSAF)
• read-only access
• WES system timeouts.

Instructions	Details	WES screenshots (pop-ups)
Login to WES using your student authcate username and password	For password or login problems, contact the service desk Tip: Hold Shift while clicking the link to open WES in a new window	Login
What you can do in WES	Re-enrol View fees and scholarship information Get exam timetables and results Apply for course and other information Purchase online, eg. academic records, student letters	WES main menu
Click Enrol / Re-enrol Enrolment Questionnaire....)	The enrolment summary screen displays	WES main menu
Contact details
Click Postal Address Check and update if needed	We post all mail to this address so it must be correct If you are on a scholarship, see change of name or address	Enrolment summary
Click Emergency Contact Details Add details	Get the person's permission to use them as your emergency contact
Click Mailing Name Format (optional)	You can change the way your name appears
HDR Annual Questionnaire
Check course details are correct	This is shown in the Status column of the Enrolment row If incorrect, contact MIGR	Enrolment summary
View the Enrolment link	If the Enrolment link is read-only, the most likely reason is that you have to complete the Annual Questionnaire
Near the red text, click the here link	Monash requires you to complete this questionnaire every year
The questionnaire login displays Log in	Use your student authcate username and password For help, contact the service desk
Click your course	This is in the Degree column of the course selection table	HDR course selection page
Click Continue Fill in the questionnaire	You must complete all 10 sections	HDR candidature
Click Submit Print the confirmation		HDR submit
Click RE-ENROLMENT to return to WES		HDR successful completion
WES candidature summary and enrolment
Login to WES	For help, contact the service desk	Login
Click Enrol / Re-enrol (Enrolment Questionnaire...)		WES main menu
Click Enrolment for your candidature summary	The Enrolment Summary screen displays	Enrolment summary
Click Faculty and Course to check requirements before enrolling		Candidature & course
Check submission date	If you need to extend your candidature, contact MIGR or your faculty
To add coursework units, click the email link	If your research percentage is less than 100%, you have a coursework component Email your faculty the units (name and code) you wish to enrol in Your faculty enters approved units for you	Candidature
Click I would like to re-enrol into my research for ...	The re-enrolment button disappears until the following re-enrolment period
Print your Transaction Number (begins with U)	WES emails transaction numbers to your Monash account. You must show this number to pick up your student ID card	Successful submission
SA-HELP
On the Enrolment summary screen, click SA-HELP	Applying for SA-HELP is optional. Only domestic students are eligible to apply The SA-HELP link will not be active unless you are eligible and you have enrolled in units.	SA-HELP
Read the SA-HELP booklet (pdf 489kb)	For more help see: Student Services and Amenities Fee (SSAF) ask.monash
Submit the SA-HELP form	To defer payment you must provide your tax file number
Print your Transaction Number (begins with SA)	WES emails transaction numbers to your Monash account	SA-HELP transaction number

Read-only access

	Details	WES screenshots
Prior to enrolling	You will have read-only access if: You have not completed your Annual Questionnaire You do not have any research units to enrol in You have submitted your thesis Your thesis is due this year Contact your faculty or MIGR	Read-only access 1
After enrolling	The Enrolment summary screen displays: Enrolment (Read only) Re-enrolment complete/No research to enrol in	Read-only access 2

WES timeout

WES will timeout if you don't use it for 20 minutes. The inactivity timeout helps prevent someone else accessing your account while unattended.

Remember to logout.