Student forms

Click to expand the topic to view closing dates. For applications with a closing date on or before census date, see census date and teaching periods. If you miss the closing date, you will need to contact your faculty for advice.

If you can't apply using the Web Enrolment System (WES), download the form.

Course
Academic record (transcript)
Buy an official record of your results

Apply using the Web Enrolment System (WES):

For more information, see academic record.
Complementary study
Study units at other tertiary institutions

Applications close:
Semester one - 1 February
Semester two - 21 June

Apply using:

For more information, see complementary study or contact your managing faculty.

Cross-institutional study
Non-Monash students to study single units at Monash

Applications close:
Semester one - 1 February
Semester two - 21 June

Apply using:

For more information, see cross-institutional enrolments or contact the managing faculty.

Defer
Defer your start date

Applications close:
On census date. If you haven't notified us on or before the census date, you will lose your place.

Apply using:

For more information, see defer your offer.
Discontinue course
Discontinue your coursework degree

Applications close:
No specific closing date, however, recommended before census date to avoid financial and academic penalties.

Apply using:

For more information, see discontinue course.
Intermission (study leave)
Intermission from your coursework degree

Applications close:
No specific closing date, however, recommended before census date to avoid financial and academic penalties.

Apply using:

For more information see intermission (study leave).
Single unit study
Study a single unit outside of a degree program

Applications close:
Semester one - 1 February
Semester two - 21 June

Apply using:

For more information, see single unit enrolment or contact the teaching faculty of the unit you want to study. Unit details are in the Handbook. See below for faculty-specific information:
Special consideration
Unable to complete an exam or assessment task due to circumstances beyond your control

Applications close:
Within two University working days of your last exam or assessment due date.

Apply using:

For more information, see special consideration.
Transfer course
Transfer to another Monash coursework degree

Applications close:
Semester one - 31 October (of previous year)
Semester two - 14 June

Apply using:

For more information see internal course transfer. For entry requirements, contact the managing faculty of the course you want to transfer to. See below for faculty-specific information:

Credit for previous study
Credit
Credit for previous study or learning. Formerly known as advanced standing

Applications close:
Semester one - 8 March
Semester two - 2 August

Apply using:

For more information see credit and recognition of prior learning or contact your faculty. See below for faculty-specific information:
Revoke credit
Have previously awarded credit removed from your academic record.

Includes credit transfer for previous study and Recognition of Prior Learning (RPL)

Applications close:
No specific closing date

Apply using:
Enrol
Other CSP rates: pre-2010
Apply for another rate of fees. For Nursing or Education units

Applications close:
No specific closing date

Apply using:

For more information, see CSP fee changes.
Re-enrol late
Late re-enrolment only accepted by some faculties after the late re-enrolment period

Applications close:
Contact your faculty

Apply using:

For more information, see late or failure to re-enrol.
Verify enrolment details
Proof of your current enrolment, student load and standing with the University

See student letters.
Fees
Fee payment extension
Only for full-fee paying students facing serious financial difficulties

Applications close:
When your fees are due

Apply using:

For more information, see course fee payment extension.
Fee payment extension for final semester
Only for full-fee paying students facing serious financial difficulties (must be in final semester)

Applications close:
When your fees are due

Apply using:
Refund or remission of debt
Have your fees refunded or your loan debt reversed. Only in exceptional circumstances beyond your control

Applications close:
Within 12 months of:

  • discontinuation
  • end of the teaching period (if you didn't discontinue)

Apply using:

For more information, see refunds and reversal of loan debt.
Transfer units from CSP to full-fee
Have your CSP units changed to full-fee units

Applications close:
Before the start of the teaching period

Apply using:
Graduation and documentation
Apply to graduate
Graduate in person or in absentia

Applications close:
Semester one - 15 December (of previous year)
Semester two - 15 July

Apply using the Web Enrolment System (WES):

For more information, see apply to graduate.
AHEGS Graduation Statement
Buy additional copies of your Australian Higher Education Graduation Statement (AHEGS)

Applications close:
No specific closing date

Apply using:

For more information, see Australian Higher Education Graduation Statement.
Replace testamur (degree certificate)
Replace a lost, stolen or damaged testamur (degree certificate)

Applications close:
No specific closing date

Apply using:

For more information, see degree certificate (testamur).
Verify graduation/qualification details
Verify qualification or attendance at a future or past graduation

See student letters.
International students only - includes visa and residency
Residency status - international to domestic
Advise the University of a change to your visa status

Applications close:
On the census date for that teaching period.

Apply using:
Residency status - domestic to international
Advise the University of a change to your visa status

Applications close:
On the census date for that teaching period.

Apply using:
Electronic Confirmation of Enrolment
(eCOE) Extend your course duration or renew your visa

Applications close:
At least one month before your current visa expires.

Apply using:

For more information, see managing your visa.
Release letter
If you have applied to study at another institution in the first six months of starting your course

Applications close:
No specific closing date

Apply using:
Underload
Study less than full-time. Only possible in exceptional circumstances

Applications close:
On the census date for that teaching period.

Apply using:

For more information, see underloading or contact your faculty.
Loans for students
Loans for students
Apply for a student loan, either short or long-term.

Applications close:
No specific closing date

Apply using:

For loan amounts, eligibility and terms, see student loans.
Personal details
Change personal details
Change or correct your name, address or contact details

Applications close:
No specific closing date

Apply using:
Student letters
Student letters
Buy an official university letter confirming enrolment, qualifications etc.

See apply for a student letter.
Transport and parking
Transport concession
Get a Victorian public transport concession card

Applications open:
28 January

Apply using the form available in the:

For more information, see transport concession cards.
Parking permits
Buy a parking permit

Applications open:
For sale dates, see purchase a parking permit.
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